What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT - FULL TIME position at MMC #1?
Coordinates and maintains effective administrative office procedures and efficient work flow. Works with faculty and students on a regular basis to be assist with the daily operation of the nursing programs.
Coordinates and maintains records of clinical rotations. Notifies students of changes in location of clinical locations.
Types and prepares letters and memos in a professional manner
Technical computer skills are needed. Proficiency in Microsoft Office products necessary.
Collects and maintains student applications and files.
Facilitates pre-entrance exam testing.
MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
Must be a High School Graduate or Equivalent with a minimum of two years of experience as an Administrative Assistant. Administrative Secretary Degree or Certificate preferred.
Must have the necessary communication skills to relay messages, communicate with the public sector, diffuse situations involving angry persons from the general public or coworkers.
Must have the following secretary related skills - a. receptionist skills to greet and direct public. b. scheduling skills to maintain a smooth and efficient operation of the office c. filing skills in order to maintain and retain files immediately d. graphic and presentation knowledge preferred, efficient skills in use of Microsoft Powerpoint, Microsoft Excel f. general computer skills including an understanding and knowledge of must current version of Windows g. organizational skills in order to maintain an efficient office environment
Must have ability and experience in setting up meetings and to take appropriate follow up action when indicated, with minimal direction and assistance.
Must be willing and able to learn new computer programs as the need arises. Must have skills in use of basic office equipment including fax machines, copiers, printers, computers, various audio visual equipment and other devices and equipment as deemed necessary.
Must have a good knowledge of English composition.
Ability to exercise sound judgement; tact and poise in dealing with people in the name of the Director of the Practical Nursing program and Meadville Medical Center.
