Admin Assistant

Description

Position Title: Admin Assistant Salary Range: $23-$27/hour DOE

Department: MM Solutions- Cable Department EEOC: Admin Support

Reports to: MMR Cable Supervisor FLSA Status: Non-exempt

Revised Date: 1/4/24 ED; 05/15/2026 NP ED

Summary: MM Solutions is a well-established company serving the Aerospace, Medical, and High-Tech Industries in Colorado with high-touch custom packaging, professional services, and logistic solutions. Creating opportunities and overcoming challenges is what drives us to provide clients with the necessary people, services, and equipment for every job. We are an organization that commits to its team members, maintaining a safe and fun environment while treating everyone as a valued individual.

We are an Equal Opportunity Employer, including disability and veteran status. Full benefits are available to full-time team members, including paid sick leave and vacation, medical/vision/dental, company-funded life insurance and 401(k).

Position Summary: Provide administrative support and order processing functions for the Cable Department.

Essential Job Functions

• Receive RFQ’s (Request for Quote) from customers or sales dept and upload information into the proper files.
• Create opportunity / projects in Salesforce.
• Identify and find stock for all items on customers cable drawings and send requests for quotes on non-stocked items.
• Create top level parts and BOM’s (Build of Materials) based on customers’ drawings.
• Create and send quotes for customers.
• Receive and process purchase orders from customers.
• Create and send sales orders for each purchase order.
• Create all work orders for each line on sales orders.
• Order all required parts for work orders.
• Proactively monitor and follow-up on material purchase orders to prevent delays.
• Allocate sales orders for items to be delivered.
• Generate Packing and Picklists for orders.
• Communicate with customers and suppliers including schedule and changes.
• Analyze and adjust ordering quantities to account for variability, scrap, and human factors in manufacturing processes.
• Source and evaluate supplier pricing, particularly for high-volume purchases, to ensure cost competitiveness and value.
• Maintain clear and consistent communication between quoting, procurement, and manufacturing teams to ensure alignment across all project stages.
• Review and interpret both BOM’s and technical drawings.
• Process incoming sales orders into production documentation.
• Manage quality documentation.
• Manage outgoing shipments.
• Demonstrate and apply our internal and external company values (aka "Anchors") by working positively and collaboratively with team members and customers to form good partnerships and great teams while innovating, eliminating the non-essential and improving.
• Other duties as assigned.
  
  

Requirements

Knowledge, Skills, and Abilities:

• Advanced knowledge of Microsoft Word, Excel, Sales Force, Outlook and Apple Devices.
• Ability to gather, analyze and manipulate data
• Ability to prioritize workload
• Troubleshooting skills
• Attention to detail and strong organizational skills
• Work effectively under pressure with frequent interruptions; coordinate and prioritize a variety of assignments with varying deadlines
• Relationship building and collaboration skills
• Ability to coach and train others in the department
  
  

Education And Experience Preferred

• Associate’s degree and/or equivalent experience.