Office Manager

About MKThink:

MKThink is a future-forward design firm grounded in spatial intelligence and dedicated to “build less, solve more.” Our data-informed solutions improve human performance at less operational, environmental, and capital costs than conventional approaches. Founded in 2000, MKThink practices from the Pacific Edge of San Francisco to the Oceanic Edge of O’ahu. At MKThink, we believe that we can play a role in helping create a better and more sustainable future by creating intelligent spaces that improve the quality of life. Our greatest resource is our staff and their ability to contribute fully as teammates and individuals. We bring together thinkers from various disciplines to solve problems at the nexus of architecture, culture, and the environment. Our people have the interdisciplinary skills to contribute to this mission within and across the domains of architecture, strategies, and innovation. 

The Position: 

We seek a smart, enthusiastic, intellectually curious, responsible, and committed individual to support our San Francisco office. This person will be part of our Operations and Facilities team, helping to shape a positive and functional work environment by overseeing daily operations and administration, and leading workplace culture.

The ideal candidate is a self-starter who takes initiative and is excited to contribute to a growing and dynamic office. They find satisfaction in organization, meticulous file management, and completing detailed administrative tasks. Position is in-person at our beautiful Ocean Beach office with occasional opportunities to work from home.

Responsibilities: 

Facilities Management

• Ensure spaces and technology are operational and tidy

• Coordinate maintenance and repairs

• Manage small facilities projects

• Maintain security systems

• Oversee facilities vendors and track orders

• Occasional weekend hours may be required to oversee maintenance vendors

Operations

·      Maintain operations protocols

·      Maintain digital and physical filing systems

·      Review billing and invoicing

·      Maintain and track business calendar and filings

·      Oversee operations vendors

Executive Support

·      Maintain office calendar

·      Provide regular updates on facilities and operations

·      Support recruiting and onboarding

·      Provide additional administrative support as needed

Company Culture

·      Curate and organize team building events

·      Organize staff and leadership meetings

·      Maintain holiday and PTO calendar

Required Skills and Abilities: 

General:

·      Creative problem-solving skills

·      Attention to detail and persistence

·      Owns tasks and small projects

·      Comfortable coordinating vendors and team members

·      Ability to manage up

Technical:

·      Clear and Concise communicator

·      Comfortable with both physical and digital file management systems

·      Comfortable providing updates in written, verbal, and Powerpoint formats

·      Proficiency with Microsoft products (Word, Excel, PowerPoint, SharePoint)

·      Familiarity with architecture industry and design tools is helpful but not required.

·      Strong eye for graphic design preferred

Working with Others:

·      Strong interpersonal skills

·      Team player who enjoys keeping others informed

·      Enjoys fostering a positive workplace culture through team-building events

·      Self-awareness and the ability to reflect on past performance and pursue self-improvement

·      Ability to work independently, prioritize tasks, and ask for help when needed. 

·      Flexibility in collaborating with executives 

·      Kind and supportive of colleagues

Interests:

Demonstrated interest in at least two of the following: 

·      Business operations

·      Facilities management

·      Project Management

·      Interior, Visual Merchandising, or Graphic Design

·      The psychology of human behavior in the built environment.

Education and Experience: 

·      A bachelor's degree in a business, communications, marketing, information science, architecture, interior architecture

·      Experience in an architectural office a plus.

·      Experience in a small business environment is preferred.

·      Some experience managing events and projects

·      Experience as an executive assistant a plus

How to Apply:

Please submit the following to careers@mkthink.com :

·      Resume 

·      Cover letter describing your fit for the role.

·      Work samples demonstrating your visual and writing skills.

·      Include "Office Manager – [Your Name]" in the subject line.

Compensation: $50-$90K DOE