What are the responsibilities and job description for the Administrative Assistant - Nurse Delegation Business 20-25 hourly position at MJGUTENBERG LLLP?
Location: Hybrid / Bremerton, Wa. (In-office training required)
Position Type: Part-Time during training (Full-Time optional upon completion)
Schedule: Flexible schedule (8-hour shifts preferred; minimum 5-hour shifts required)
About the Role
We are a growing, small nurse delegation business seeking a reliable, detail-oriented, and self-motivated Administrative Assistant to support our day-to-day office and operational functions. In this role, you will play a crucial part in maintaining client documentation, managing communications, and keeping our business running efficiently.
This position offers a flexible hybrid work model following in-office training, with opportunities for pay increases, bonuses, and retirement benefits.
Key Responsibilities
- Document Management: Create, update, edit, scan, and file client and administrative documents.
- Paperwork Production: Maintain high accuracy and efficiency in generating required compliance and office documentation.
- Communication: Answer incoming phone calls, take accurate messages, and communicate professionally with clients, staff, and medical personnel.
- Errands & Travel: Occasional errands or visits to client homes/facilities as needed (reliable personal transportation required; mileage reimbursed).
- Billing & Timekeeping: Complete daily work logs for billing purposes and accurately track hours using ADP.
- Self-Management: Independently manage daily tasks, adhere to scheduling guidelines, and take required meal and rest breaks without direct supervision.
Requirements & Qualifications
- Self-Motivation & Independence: Ability to work autonomously, stay organized, and demonstrate self-sufficiency (a requirement for full-time advancement).
- Reliable Transportation: Must have a dependable personal vehicle and a valid driver’s license for occasional errands or travel.
- Computer Proficiency: Strong computer skills with hands-on experience using:
- Google Workspace (Docs, Sheets, Drive, Gmail)
- Adobe Acrobat (PDF creation, editing, and form management)
- Spreadsheet management
- Google Workspace (Docs, Sheets, Drive, Gmail)
- Strong Communication Skills: Excellent spelling, grammar, and written/verbal communication skills.
- Time Management: Must be capable of working preferred 8-hour days (minimum 5 hours per day if 8 hours is not feasible) and consistently completing daily billing work logs.
Work Schedule & Location
- Training Period: Requires 3 to 4 days per week in-office.
- Post-Training: Hybrid remote work arrangement becomes available.
- Shift Duration: 8-hour workdays are preferred. Shift minimum is 5 hours per day.
- Timekeeping: Clocking in/out via ADP, including clocking out for mandatory lunch breaks.
Compensation & Benefits
- Training Pay: $20.00 / hour
- Post-Training Pay: $25.00 / hour (upon successful completion of training and demonstrating full self-sufficiency)
- Retirement: Roth IRA with employer matching
- Additional Incentives: Performance bonuses and periodic raises
- Travel Reimbursements: Paid mileage reimbursement when driving to client homes or conducting business errands
Salary : $20 - $25