What are the responsibilities and job description for the Coordinator, Administrative Services position at Mizkan America, Inc?
Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach.
We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands!
What You'll Do
The Administrative Services Coordinator is responsible for ensuring the smooth day-to-day operation of the corporate office while providing administrative support for company needs. This role serves as the first point of contact for visitors, supports leadership administrative needs, and manages key processes such as purchase orders, document coordination, and mail distribution.
This position requires onsite work five (5) days per week and plays a critical role in maintaining daily office operations, including physical mail and package management, as well as coordination of building-related requests and communications.
Essential Function
- Regular, predictable, in-person attendance Monday – Friday is an essential function of this position.
- This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role.
What You Bring - Skills/Competencies
- Reliable, self‑motivated, and highly organized with strong attention to detail
- Demonstrated learning agility and willingness to take on new responsibilities
- Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
- Excellent customer service and interpersonal skills
- Ability to multitask and work effectively in an environment with frequent interruptions
- Proven ability to handle confidential information with discretion and professionalism
- Proficiency in Microsoft Office Suite.
- Ability to learn and operate common office equipment such as copiers, scanners, postage machines, and shipping systems
Education/Experience/Qualifications/Certifications
- Associate’s degree preferred
- Two (2) years of receptionist or administrative experience preferred
Physical Requirements and Work Conditions
- This position is performed primarily in a professional office environment
- Prolonged periods of sitting while working at a computer and performing administrative tasks
- Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment
- Ability to view computer screens and printed materials for extended periods with a high level of accuracy
- Daily standing, walking, bending, reaching, and moving throughout the office, mailroom, and kitchen areas
- Ability to lift and move packages and supplies weighing up to 25 pounds
- Ability to communicate effectively in person, by telephone, and through electronic communication
Compensation & Benefits
- The salary range is $57,200 - $80,000 per year
- This is an exempt position and is not eligible to receive overtime pay
- Note: Compensation is based on several factors and may vary based on market location, job-related knowledge, skills, and experience
- This role is eligible for a Short-Term Incentive Bonus
- A full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance are also available
Work Schedule & Location
Mizkan America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable federal, state, or local law.
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Salary : $57,200 - $80,000