What are the responsibilities and job description for the Administrative Assistant position at Mixer Center Dalhart?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations by managing various administrative tasks, enhancing office efficiency, and ensuring excellent customer service. This role requires a proactive individual who can handle multiple responsibilities in a fast-paced environment while maintaining professionalism and confidentiality.
Providing administrative support to management, employees, and in some case clients and visitors. Managing incoming payments invoices to ensure timely collection. Processing invoices and settling payments to suppliers and vendors. Updating and maintaining records regarding payments. Performing basic bookkeeping and answering phone calls, responding to inquiries and redirecting to the correct department.
Job Qualifications:
· Associate’s degree required
· Minimum of 2 years’ experience in administration work
· Be team oriented, self-motivated, and positive individual with strong work ethic.
· Ability to work under pressure and attention to detail
· Great written and verbal communication skills
Duties
- Perform data entry and maintain accurate records in various databases.
- Manage office communications, including answering phone calls, responding to emails, and greeting visitors.
- Assist with scheduling appointments and coordinating meetings for staff members.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Proofread documents for accuracy and clarity before distribution.
- Support office management tasks such as organizing files, maintaining supplies, and ensuring the workspace is tidy.
- Utilize QuickBooks/Aspen for basic accounting tasks, including invoicing and expense tracking.
- Act as a personal assistant to senior management as needed, handling confidential information with discretion.
This Administrative Assistant position offers an opportunity to contribute significantly to our organization while developing valuable skills in a supportive environment. If you are motivated, detail-oriented, and eager to assist in our daily operations, we encourage you to apply.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person