Payroll Coordinator

Description

The Payroll Coordinator plays a key role in ensuring accurate and timely payroll operations for all employees across the organization. Reporting to the Payroll Supervisor and partnering closely with teams across Accounting, Finance, HR, Legal, and Benefits, this position is responsible for end-to-end bi-weekly payroll processing, general ledger reconciliations, tax compliance, and reporting for senior management. This is a fully in-office role at our Des Moines, Iowa location.

Requirements

Essential Duties and Responsibilities

• Process bi-weekly payroll accurately and on schedule for all company entities
• Post payroll data to the general ledger and perform reconciliations to ensure G/L accuracy
• Administer garnishments, child support orders, and other payroll-related disbursements
• Calculate, file, and remit payroll taxes in accordance with federal and state schedules
• Reconcile quarterly and annual payroll reports as required by the IRS and applicable federal/state agencies
• Remit 401(k) contribution payments and support the annual 401(k) audit process
• Prepare and distribute payroll reports on a scheduled basis
• Serve as a resource for employees by responding to payroll-related inquiries in a timely and professional manner
• Perform routine audits within the HRIS to ensure data integrity and compliance
• Assist in troubleshooting timecard discrepancies and workflow issues, coordinating with relevant teams to resolve in a timely manner
• Perform other duties as assigned
  
  

Required Skills And Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In keeping with Mittera’s philosophy that each individual should be encouraged to reach his or her full potential, and in compliance with the Americans with Disabilities Act (ADA), reasonable accommodations or modifications will be made for qualified individuals with disabilities to perform the essential functions of this position. Hours may vary depending on departmental staffing needs.

• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation
• Associate or bachelor's degree in accounting, Finance, or a related field, plus 3–5 years of payroll experience, or an equivalent combination of education and experience
• Experience processing multi-entity or multi-state payroll
• Hands-on experience with payroll systems such as UKG, Paylocity, or similar platforms
• Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, etc.) and the broader Microsoft Office Suite
• Solid understanding of payroll tax regulations at the federal and state levels
• Strong analytical and mathematical aptitude
• Excellent organizational skills with exceptional attention to detail
• Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization and collaborate with cross-functional teams including HR, Legal, Finance, and Benefits
• Proven ability to manage competing deadlines in a fast-paced environment
• Demonstrated ability to handle sensitive and confidential information with discretion
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times
• Requires fine motor hand and arm movement, manual dexterity and coordination
• Must be able to access and navigate each department in the facility
  
  

Work Environment

This position requires work in an office environment. The work environment has a low noise level with ambient temperatures controlled by heating and air conditioning.