Assistant Manager of HR

The HR Assistant Manager will support the HR Manager in executing the day-to-day operations of the human resources department. This role involves managing recruitment processes, employee relations, performance management, compliance, and training and development programs. The ideal candidate will be a proactive and detail-oriented professional with strong interpersonal skills and a deep understanding of HR practices and employment laws.

Essential job Functions:

     Recruitment and Staffing:

• Coordinate, schedule and conduct interviews with candidates.
• Assist in the onboarding process for new hires, including paperwork, orientation, and training logistics.

     Employee Records Management:

• File, maintain accurate and up-to-date employee records.
• Ensure compliance with data protection regulations.

     Benefits Administration:

• Support in the administration of employee benefits programs.
• Assist employees with benefit-related inquiries.

     HR Policies and Procedures:

• Help in the development and implementation of HR policies and procedures.
• Ensure employees are aware of and adhere to company policies.

     Employee Relations:

• Act as a point of contact for employee questions and concerns.
• Assist in resolving employee relations issues and conflicts.
• Promote a positive work environment through effective communication and conflict resolution.

     Training and Development:

• Coordinate training sessions and workshops.
• Track employee training, evaluate the effectiveness, and development activities.
• Identify skill gaps and recommend appropriate training solutions to enhance employee performance.

     Performance Management:

• Support HR Manager in the performance appraisal process.
• Help in the documentation of performance-related activities.
• Provide guidance to managers and employees on performance.
• Monitor and track employee performance, identifying areas for development and training

Compliance:

• Ensure compliance with labor laws and regulations.
• Assist in the preparation of reports for regulatory bodies.
• Maintain accurate and up-to-date employee records and documentation.

HR Communication:

• Facilitate internal communication related to HR policies and initiatives.
• Contribute to the creation of HR-related content for internal communication channels.

Event Coordination:

• Assist in organizing company events, such as holiday party, meal programs and employee recognition programs.

Payroll:

• Verify timecards, labor codes, wages, deductions, and overtime.
• Process weekly payrolls accurately and on time.
• Maintain and update employee payroll records, ensuring accuracy and confidentiality.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Prepare and file payroll tax returns and other regulatory reports.
• Assist with internal and external audits by providing necessary payroll information.

Administration

• Provide daily administrative support to the Manager, HR Administration and Executives.
• Manage HR-related documentation, including employee files, contracts, and records.
• Other duties and responsibilities as required.