Billing Specialist

About Mitchell Williams:

Mitchell, Williams, Selig, Gates & Woodyard, P.L.L.C. is a corporate law firm built on integrity and trust, backed by a responsive team of attorneys and legal support staff. With offices in Little Rock, Rogers and Jonesboro, Arkansas and Austin, Texas, our attorneys, and legal support staff work together across the Firm, leveraging deep resources and experience to deliver exceptional service to our valued clients.  

Our firm values define who we are. Since our founding in 1954, our Firm has remained strongly rooted in the values and tradition of excellence established by H. Maurice Mitchell. Our attorneys and staff uphold these values by developing deep relationships with our clients and the communities we serve. We focus on delivering exceptional legal service to our clients, which is supported by our positive and collaborative culture. We embrace diversity, equity, and inclusion within the legal profession and in our larger communities.

Position Overview:

As a Billing Specialist at Mitchell Williams, you will play a crucial role in supporting our attorneys in their daily activities, contributing to the smooth functioning of legal operations within our vibrant and inclusive work culture.  Your attention to detail, excellent organizational skills, and ability to thrive in a fast-paced environment will directly impact our Firm’s continued success.

 Job Responsibilities, including but not limited to:  

• Process pre-bills and edits finalized timecards to create invoices.
• Review and validate invoices for electronic billing and submits electronic bills.
• Prepare and generate accurate and timely invoices for legal services rendered to clients based on fee arrangements, billable hours, and other billing arrangements.
• Generate invoice copies as requested.
• Communicate with clients regarding billing inquiries, discrepancies, and payment arrangements in a professional and timely manner.
• Maintains detailed billing records, client files, and billing correspondence for auditing and reporting purposes.
• Ensure compliance with client billing guidelines, legal regulations, accepted accounting practices, and ethical standards.
• Assist Collections team with monitoring accounts, following up on invoices, and collaborating to resolve billing and payment issues as needed.
• Prepare billing related reports, metrics, and analysis as requested by supervisor or Firm management.
• Provide guidance and support to attorneys and staff on billing procedures, software usage, and compliance requirements as needed.

• The equivalent of a high school education. 
• Two or more years on-the-job billing experience. 
• Excellent attention to detail. 
• Proficient in Microsoft Excel and Adobe Acrobat Professional. 
• Must have strong interpersonal communication skills. 
• Must have excellent organizational ability. 
• Must be able to handle highly sensitive and confidential information in a professional manner.
• Must be able to relate professionally and work cooperatively with firm personnel at all times. 
• Must be capable of maintaining regular attendance. 
• Must meet all local health regulations, pass post-offer drug test, and pass postemployment physical exam, if required. 
• Must be capable of performing the essential job functions of this job, with or without reasonable accommodations.