Legal Receptionist

About Us

We are a fast-paced boutique administrative, regulatory, and white-collar criminal defense firm dedicated to providing high-quality legal representation. Our team handles complex and high-stakes matters, and we pride ourselves on our collaborative, detail-oriented, and client-focused approach.

Position Overview

We are seeking a full-time, in-person receptionist to join our team. The ideal candidate thrives in a dynamic environment, anticipates needs, and can manage multiple priorities with discretion and professionalism.

Key Reception Responsibilities

·       Open and close the office and staff the reception desk

·       Manage all incoming phone calls

·       Greet and welcome guests

·       Accept and distribute all deliveries

·       Process all incoming and outgoing mail, including faxes

·       Manage all weekly firm lunches

·       Maintain the break room and kitchen, including inventory

·       Assist with meeting setup in conference rooms

·       Manage the Firm New Matter Memo

Other Admin Responsibilities

·       Process incoming checks for invoice and trust payments

·       Assist with document management and file organization for physical and electronic documents

·       Assist attorneys and staff with office administrative tasks (records requests, scanning and copying, binder preparation, etc.)

·       Assist attorneys with intake of potential new clients and closing client files

·       Place and manage courier orders, including orders for service and grand jury transcripts

·       Serve as back-up support for legal assistants 

Qualifications

·       Previous experience at a law firm preferred.

·       High school diploma or equivalent.

·       Exceptional organizational skills and attention to detail.

·       Strong written and verbal communication skills.

·       Proficiency in legal software (e.g., iManage, LMS, PACER), a plus.

·       High proficiency in MS Suite, specifically Word, Outlook and Adobe Acrobat.

·       Ability to manage confidential information with discretion.

·       Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.

·       Ability to work well with others and be a team player.

·       Professional appearance and demeanor.

Why Join Us:

·       Work in a collaborative boutique firm with high-profile cases.

·       Opportunity to take on meaningful responsibility and grow professionally.

·       Supportive team environment that values initiative and efficiency.

Salary:

·       $45,000 - $55,000, with potential for production bonus.

·       Generous benefits and 401K package.

How To Apply: Please email a Cover Letter and Resume to Shawnee Ziegler at shawnee@mscclaw.com.