(26-27 SY) School Admin Specialist II Colorado Springs School District 11

Position Profile

Position: Educational Support Professional: School Administrative Specialist II

Department/School: Mitchell High School

Reports To: Principal

FTE: 1.0 (8 hours per day)

Days/Year: 200

Salary Grade: A12

Salary Schedule: This position is based on the 2025-2026 ESP Salary Schedule, School Based Positions (Group B)

FLSA Status: Non-Exempt

Applicants must be legally authorized to work in the United States.

School Administrative Specialist II

Position Summary 

Performs advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements. 

Essential Job Functions

Includes functions in School Administrative Specialist II position, in addition to the below. 

• Oversees daily office operations and coordinates workflow among support staff
• Maintains student records, transcripts, immunization records, and health files
• Processes enrollment/withdrawal documentation and ensures compliance with regulations
• Prepares attendance verification, eligibility, and related reports
• Assists with payroll processing and substitute documentation
• Collects, records, deposits, and reconciles school funds in accordance with procedures
• Maintains inventory of supplies and equipment; oversees ordering
• Issues building keys and monitors office equipment maintenance
• Assists with preparation of newsletters, reports, meeting agendas, and minutes
• Coordinates collection and processing of required district, state, and federal forms
• HS Only: Assists with graduation preparation, GPA calculations, and related documentation
• May facilitate athletic eligibility verification and related recordkeeping
• Provides first aid and administers/monitors medication in compliance with policy
• May train and provide guidance to School Specialist I staff or student assistants

Knowledge, Skills, and Abilities

• Knowledge of school office procedures and student information systems
  
  
• Knowledge of basic accounting and bookkeeping practices
  
  
• Ability to reconcile records and maintain accurate documentation
  
  
• Ability to interpret and apply district policies and procedures
  
  
• Strong organizational and problem-solving skills
  
  
• Ability to train and oversee others
  
  
• Proficiency in word processing, spreadsheets, and database systems

Qualifications

• High School diploma or equivalent; coursework in office practices or business preferred
  
  
• Minimum three (3) years clerical, secretarial, bookkeeping, or school office experience
  
  
• Demonstrated proficiency in computer applications and accounting systems
  
  
• Preferred CPR/First Aid Certification

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Join Our Team!

Join Colorado Springs School District 11 and help inspire a generation of learners. Your dedication, creativity, and expertise empower students to reach.

Employees in this category will also receive the following for the 2025-2026 school year: 

1. Non-Recurring Pay: 6% of base salary in Non-Recurring Pay (distributed as 3% on November paycheck and 3% on May paycheck). 
2. Staffing Stability Incentive (Adams Elementary,  Galileo Middle School and Mitchell High School): 
1. All Teachers/SSPs (regardless of FTE) will receive an additional $5,000 split over two payments ($2,500 in November and $2,500 in May). NOTE: This is prorated based off of FTE.
2. Teaching and SSP Staff qualify to receive an additional 10 extra days (beyond the District Calendar), paid at the per diem rate. Five (5) days for USIP design and five (5) days as “collaborative flex” days.  NOTE: SSPs receiving extra days (per the Employee Handbook) are only allowed to work a TOTAL of 10 extra days. For example, nurses are allowed to work 3 additional days per the Handbook and are only allowed to work an additional 7 days (for a total of 10). 
3. Mitchell High School Only:  Teachers/SSPs also receive a one-step increase (paid monthly). 

• Pay for Performance (Mitchell High School): All Teachers/SSPs receive a Pay for Performance Bonus that is paid out in the fall (utilizing performance measures criteria from the previous year). 

• Additional 10% to Base Pay for the following Hard to Fill positions:  OT, PT, School Nurses, Audiologists, & School Psychologists

• Additional 15% to Base Pay for the following Hard to Fill position(s):  SLP

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Reference the linked How Your Compensation Is Determined for more details. 

Base Salary Setting (New Hires): Any newly-employed Teacher/Special Service Provider (SSP) will be placed on the appropriate lane for their educational background (BA, MA, etc). according to the official transcripts that are provided.  They will be placed at the appropriate step for experience listed on the resume. Teachers will receive credit for a maximum of 14 years for any applicable teaching experience (provided that the experience occurred in the last 15 years). 

Base Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job,  provided step increases were approved by the Board during the years in question.  

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers. 

EQUAL EMPLOYMENT OPPORTUNITY

Salary : $18 - $22