What are the responsibilities and job description for the Administrative Assistant position at Mitchell & Associates, Inc?
Company Description Mitchell & Associates, Inc. is a professional firm specializing in civil engineering and land surveying services. The company supports a variety of projects that involve site development, infrastructure planning, and precise measurement of land boundaries. Team members collaborate with clients, contractors, and public agencies to deliver accurate, compliant, and practical solutions. Working at Mitchell & Associates, Inc. offers exposure to technical projects and opportunities to support essential services in the built environment.
Role Description The Administrative Assistant is a full-time, on-site role based in Killeen, TX. This position provides daily administrative support to the office, including answering and directing phone calls, greeting visitors, managing correspondence, and maintaining organized records and files. The Administrative Assistant will schedule appointments and meetings, assist with document preparation for civil engineering and land surveying projects, and support executives and project managers with clerical and logistical tasks.
Qualifications
- Candidates should possess strong Administrative Assistance and Clerical Skills to manage documents, records, scheduling, and general office workflows.
- Must have a Valid Drivers License and willing to deliver/pickup various documents from the surrounding city offices.
- Candidates should possess professional Phone Etiquette and Communication skills to interact effectively with clients, vendors, and team members.
- Candidates should possess Executive Administrative Assistance capabilities to support leaders with calendar management, meeting preparation, and task coordination.
- Attention to detail, reliability, and strong organizational skills.
- Proficiency with standard office software (e.g., word processing, spreadsheets, email, and digital filing systems).
- Ability to work on-site in Killeen, TX, manage multiple priorities, and maintain confidentiality.
- Prior experience in an administrative or office support role; experience in engineering, surveying, or professional services environments is a plus.
- High school diploma or equivalent required; additional training or education in office administration is beneficial.