Proposal Manager

• Lead and manage the full proposal lifecycle from opportunity intake and qualification through submission and post-submission clarification.
• Serve as the primary point of coordination for RFQs, RFPs, tenders, and strategic bids across all served markets.
• Partner with Sales Executives, Strategic Account Leaders, Operations and Business Development to develop proposal strategies and win themes.
• Coordinate cross-functional proposal inputs from Operations, COEs/SMEs, Engineering, Finance, Safety, Quality, and Legal.
• Work with various departments to maintain a repository of up to date and qualified responses to common bid questions
• Develop and manage proposal schedules, compliance matrices, and submission deliverables.
• Ensure all proposals are submitted accurately, professionally, and on time.
• Review proposals for technical accuracy, commercial alignment, and compliance with customer requirements.
• Review proposals for adherence to internal risk, margin, and approval standards.
• Support pricing development in collaboration with Sales, Finance, and Operations.
• Analyze margins, assumptions, exclusions, and commercial terms prior to submission.
• Ensure compliance with MISTRAS Deal Desk, Contract Management (IntelAgree), and Delegation of Authority requirements.
• Maintain standardized proposal templates, content libraries, and past performance documentation.
• Track proposal activity, win/loss results, and turnaround times.
• Lead post-submission clarifications and customer follow-up support.
• Conduct win/loss reviews and support continuous improvement initiatives.
• Drive proposal process improvements to enhance efficiency, consistency, and scalability.
• Support pre-qualification documentation and customer onboarding requirements.
• Maintain up to date Mistras information in customer portals
• Manage submissions through customer procurement portals such as Ariba, Coupa, Avetta, etc.
• Provide guidance and informal leadership to proposal coordinators or contributors.
• Participate in pipeline, bid review, and sales meetings as required.
• Perform other duties as assigned in support of commercial growth objectives.
• Leverage AI tools to match customer needs with Mistras capabilities.
  
  
  

Requirements

• Bachelor’s degree in Business, Marketing, Engineering, Construction Management, or a related field is required.
• Equivalent combination of education and experience may be considered.
• Minimum of 4-6 years of experience in proposal management, inside sales, or commercial operations is required.
• Experience within industrial services, engineering, inspection, construction, or asset integrity environments is required.
• Demonstrated experience managing complex, multi-discipline proposals is required.
• Experience supporting high-volume RFQ environments is preferred.
• Experience supporting strategic or large-scale bids is preferred.
• Experience working with owner/operators, EPCs, and industrial procurement teams is preferred.
• Experience supporting government or regulated procurement processes is preferred.
• APMP certification or progress toward certification is considered a plus.
• Strong understanding of industrial services and asset protection solutions is preferred.
• Knowledge of NDT/NDE services and inspection technologies is highly desirable.
• Strong project management and organizational skills are required.
• Ability to manage multiple priorities under tight deadlines is required.
• High attention to detail and accuracy is required.
• Excellent written communication skills are required.
• Ability to produce clear, concise, and compelling proposal content is required.
• Strong verbal communication and stakeholder coordination skills are required.
• Commercial acumen with an understanding of pricing, margins, and risk assessment is required.
• Familiarity with contracting models and commercial terms is preferred.
• Proficiency in Microsoft Office Suite is required.
• Experience using CRM and proposal management tools is required.
• Ability to collaborate effectively with sales, operations, and executive stakeholders is required.
• Process-oriented mindset with a focus on standardization and continuous improvement is required.
• Must be able to work in a corporate office environment
  
  
  

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note To Applicants

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.