Inventory & Asset Coordinator

The Materials & Logistics Coordinator is responsible for managing and tracking inventory, purchase orders, vendor relations, and materials flow to support daily operations. This role ensures accurate tracking of assets, timely procurement of supplies, and proper documentation of shipments and receipts.

Major Responsibilities/Activities

• Manage the movement of inventory and equipment to and from projects within the company’s enterprise resource planning (ERP) system.
• Create and manage part numbers within the organization’s inventory management system.
• Assign serialized assets to jobs using internal asset tracking and operational systems.
• Create, receive, and manage Purchase Orders, including nonstandard or nonbillable orders.
• Source, quote, and order supplies and equipment from approved vendors.
• Receive and verify all incoming Purchase Orders in the ERP or inventory system.
• Maintain accurate records of inventory, shipments, and associated documentation.
• Coordinate with vendors and internal teams to ensure timely delivery of materials and equipment.
• Maintain accurate inventory counts and conduct periodic cycle counts or audits to match physical and system records.
• Assist with receiving, inspecting, and labeling incoming shipments to ensure proper handling and compliance with company standards.
• Collaborate with accounting teams to ensure timely processing of invoices, purchase orders, and payments.
• Support continuous improvement efforts related to logistics, inventory, and supply chain processes.
  
  
  

Minimum Requirements

• High school diploma or equivalent.
• Computer literacy in Microsoft word, excel, outlooks etc.
• Experience with inventory management systems
• Strong organizational, multitasking and problem-solving skills.
• Excellent communication skills for vendor and internal coordination.
• Detail-oriented with strong data entry and record-keeping abilities.
• Ability to work in a fast-paced environment and prioritize tasks effectively.
• Experience in logistics, shipping & receiving, or materials coordination.
• Familiarity with serialized asset management and tracking.
• Knowledge of safety procedures related to rope gear or other specialized equipment.
• Committed to safe work practices and promoting safety culture across project teams.
  
  
  

Essential Physical Functions

• Frequently sits or stands for extended periods while performing computer-based tasks or processing paperwork.
• Ability to lift, carry, and move materials and supplies up to 25–50 lbs., as needed, during receiving, staging, or shipping activities.
• Occasionally climb ladders, stairs, or work platforms to access storage areas or perform inspections.
• Requires manual dexterity for operating computers, scanners, and office or warehouse equipment.
• Ability to communicate effectively in person, by phone, and in writing.
• Must adhere to safety protocols when working around equipment, warehouse areas, and field materials.
  
  
  

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note To Applicants

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.