ADMINISTRATIVE ASSOCIATE - Miner Alumni Association #00025379

Hiring Department

Alumni Affairs and Constituent Relations

Job Description

This position serves as the welcoming face of the Miner Alumni Association (MAA) and Hasselmann Alumni House. As the first point of contact for alumni, campus partners, and visitors, this role plays an important part in creating a positive and professional experience that reflects the values of Missouri S&T. The individual in this role supports alumni engagement by responding to inquiries in person, by phone, and by email, and by helping connect alumni and campus partners with the resources they need.

Key Responsibilities

• Supports daily office operations by maintaining records and handling administrative tasks such as printing, copying, filing, shipping, mailing, scheduling appointments, processing daily gifts, and managing expenses and invoices
• Provides administrative support for a collaborative team of eight, helping ensure the office runs smoothly and efficiently through office supply procurement, alumni data maintenance, and assistance with special projects as needed
• Provides executive administrative support to the Assistant Vice Chancellor, including calendar coordination, meeting scheduling (both internal and external), travel planning, and expense reconciliation
• Coordinates and supports meetings and events, including quarterly board meetings held in person and virtually, by confirming attendance, preparing materials and reports, and managing meeting space and logistics
• Oversees the MAA stewardship program and supervises both paid and volunteer student workers, while also contributing to the planning and execution of alumni events hosted on and off campus
  
  

Shift

Some nights and weekends will be required. Normal workday is Monday-Friday, 8am-5pm.

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

2-3 years of executive office management experience in a fast-paced environment.

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $17.05-$20.00 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 7

University Title: ADVANCEMENT ASSOCIATE I

To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Applications will be accepted until this position is filled.

Sponsorship Information

Visa Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.