OFFICE SUPPORT ASSISTANT IV

The Civil, Architectural and Environmental Engineering Department is seeking quality candidates to fill the role of Office Support Assistant IV. This full-time role is an opportunity to make lasting and significant impact in the department through a variety of tasks, including:

Administrative & Office Support

• Manage daily office operations: greet visitors, answer phones, respond to email, schedule appointments, and direct inquiries
• Participate in cross-training to ensure consistent office coverage
• Serve as a liaison to campus departments, alumni, industry partners, and prospective students
• Maintain office supplies and equipment; coordinate work orders, copier service, and departmental subscriptions (e.g., Culligan Water, FedEx)

Financial & Records Support

• Demonstrate proficiency in financial and administrative processes, including expense reporting, student hiring coordination, and payroll review
• Process departmental purchases and maintain financial records
• Track receipts, inventory, and required documentation

Student & Program Support

• Manage the student hiring process, ensuring accurate and timely onboarding documentation
• Recruit, train, and assist with student ambassadors and student organizations
• Support student activities, design teams, service projects, and departmental initiatives
• Maintain rosters for societies and graduation requirements; track student involvement
• Provide guidance on campus resources and assist with non-academic student concerns

Event & Engagement Coordination

• Plan and support departmental events including banquets, lecture series, and engagement activities
• Coordinate event logistics such as reservations, catering, registrations, travel, and attendee lists
• Support communications and activities for the Academy of Civil Engineering
• Assist with recruitment and engagement events including Opening Week, career fairs, interviews, and hospitality functions

Systems & Data Support

• Support departmental systems including PeopleSoft, AccessIt, Joe’SS, and textbook platforms
• Monitor and report Faculty Load Count, student data inquiries, course changes, and key assignments

Additional Duties

• Assist with special projects and other departmental needs as assigned
• Provide event support during the academic year, which may occasionally include evening hours

Monday-Friday, 8:00am-4:30pm.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

• High school diploma or equivalent
• Minimum of two years of office or administrative experience, or equivalent combination of education and experience
• Proficiency with Microsoft Office (Teams, Outlook, Excel, and Power Point)

The anticipated hiring range for this position has been established as $15.50-$20.32 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 006
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

University Information
Missouri S&T is one of the nation's leading research universities with over 100-degree programs in 39 disciplines. It was founded in 1870 as one of the first technological institutions west of the Mississippi River. Located about 100 miles west of St. Louis in the vibrant community of Rolla, Missouri S&T is an accessible, safe, and friendly campus surrounded by Ozarks' scenery. Missouri S&T offers undergraduate degrees in engineering, the sciences, liberal arts, humanities, and business, with M.S. and Ph.D. programs available in many of the science and engineering programs. With over 7,000 students and 300 faculty, Missouri S&T is big enough to accommodate a broad population, yet small enough for individuals to build high visibility and impactful careers.

About Rolla
Rolla, Missouri offers several great advantages that help individuals enjoy a high quality of life. Rolla is an ideal place for families, with its low cost of living, excellent schools, safe neighborhoods, and a range of recreational activities suitable for all ages. The Ozark Scenic Riverways and beautiful landscapes offers abundant opportunities for outdoor enthusiasts of every lifestyle. With its vibrant community, Rolla hosts multiple events, concerts, art exhibitions, and theater performances throughout the year. The university’s Leach Theatre showcases nationally renowned performers for campus and community alike. Overall, living in Rolla offers a high quality of life with a supportive community, affordable living, beautiful natural surroundings, and numerous opportunities for personal and professional growth.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.