What are the responsibilities and job description for the Administrative Assistant position at Mississippi Valley State University?
Posting Details
Position Information
Position Title
Administrative Assistant
Job Description
Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair. Responsibilities include meeting and greeting students and guests; managing workflow by ensuring that deadlines are met and work is completed correctly; answering and directing phone calls; assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines; maintaining office supplies by checking inventory and ordering office supplies as needed and approved by the department Chair; keeping inventory of furniture, electronics, and all other equipment; prepares responses and requests for information; attending departmental meetings and taking detailed meeting minutes; organizing and scheduling appointments; writing and sending emails, correspondences; faxes and forms; assisting with preparing regularly scheduled reports; maintaining filing system; make travel arrangements; reconciling and submitting expense reports; serve as point of contact for students and alums.
In addition, the candidate should demonstrate strong digital literacy skills, as he or she will oversee office operations and manage digital and electronic recordkeeping systems.
In addition, the candidate should demonstrate strong digital literacy skills, as he or she will oversee office operations and manage digital and electronic recordkeeping systems.
Required Qualifications
Bachelor’s degree required; experience/training in data analytics, developing and managing data sets that are critical to departmental continuous improvements and assessment, proficiency in MS Office with expertise in s Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three (3) to five (5) years of work experience in an office setting and have excellent typing skills
Preferred Qualifications
Demonstrates experience in website development, maintenance, and content management. Additionally, expertise in designing, updating, and managing web-based platforms.
Physical Demands
Applicants must be able to lift, pull, bend, stand, and walk.
Posting Detail Information
Posting Number
SF841P
Open Date
12/01/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a bachelor's degree?
- Yes
- No
- How many years of experience do you have in this type of position?
- 0-1
- 1-3
- 3-5
- 5-7
- 7
- How many years of Administrative support experience do you have?
- 0-2
- 3-5
- 6-9
- 10 or more
- What is your Philosophy for serving students?
(Open Ended Question)
- Are you a current employee of the university?
- Yes
- No
- How many years of experience do you have working in an office environment?
- 1-2
- 3-5
- 6-8
- More than 10
- Please describe in detail how your background and experience would be applicable for this position in a College/University setting
(Open Ended Question)
- If you have not had higher ed experience, please explain your interest in working in this environment.
(Open Ended Question)
- Do you have experience in working with detailed budgets?
- Yes
- No
- Do you have significant experience with the following applications?
- Word
- Excel
- PowerPoint
- Visio
- Most of the above
- All of the above
- Please select any of the following certifications that apply.
- Associate Computing Professional (ACP)
- Certified Business Intelligence Professional (CBIP)
- Certified Computing Professional (CCP)
- Certified Data Management Professionals (CDMP)
- Ceritified IT Compliance Professional (CITCP)
- Certified IT Consultant (CITC)
- Information Systems Analyst (ISA)
- More than one of the above
Documents Needed To Apply
Required Documents
Optional Documents
- Resume
- Transcripts
- Letter of Recommendation
- Cover Letter