What are the responsibilities and job description for the Office Manager position at Mississippi University for Women?
Essential Duties
Experience:
Physical Demands:
Job Description Summary
- Takes mail and picks up mail at campus post office. Stamps, sorts and distributes mail.
- Edit and disseminate police incident reports to university Cabinet.
- Supervise and evaluate the work of dispatchers.
- Maintain personnel files, training records, daily records of calls for service.
- Issue parking decals and parking rules/regulations to MUW students, faculty and staff.
- Process tickets written by MUW police officers and maintain ticket file.
- Issue student, faculty, and staff identification cards, as well as the Mississippi School for Math and Science, and summer programs (i.e,. Governor’s School).
- Manage Police Department office (i.e. fielding complaints, giving directions, answering phones, dispatching as needed, etc.)
- Maintain inventory, sign equipment in and out to officers and dispatchers, order equipment and supplies as needed.
- Collect, calculate, and enter payroll data and attendance/leave records.
- Maintain Access Control.
- Schedule, facilitate, and record rulings of Traffic Appeals Committee Meetings and enter rulings in Banner.
- Serve as Notary Public for the MUW Police Department and campus community.
- Collect and organize the National Incident Management System (NIMS) certificates required of Crisis Action Team (all Cabinet members, Physical Plant, Law Enforcement, etc.)
- Compile statistics for annual Clery Act reporting.
Education:
- High school diploma or GED required.
Experience:
- Minimum of 2 years experience in an office setting required with at least 1 year experience in a public-contract occupation.
- Proficient in Microsoft Office, Banner Web, Excel, and PowerPoint and be willing to learn other job related software.
- Ability to work well under stress and be available for work (emergency or fill-in) as needed.
- Emergency Dispatch Certification required or obtained within 2 years.
- Notary Public Commission or obtain upon hire.
- Excellent communication and customer service skills.
- Highly organized with attention to detail.
- Conflict resolution.
Physical Demands:
- Frequently: Use hands and fingers, handle, or feel; talk or hear
- Regularly: Stand; walk; sit; reach with hands and arms
- Occasionally: Climb or balance; stoop, kneel, crouch or crawl; taste or smell; lift up to 10 pounds, lift up to 25 pounds
Responsible for administrative duties connected with the MUW Police Department and managing ID Card Services.
Hours of Availability Background Check Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.
Requisition Detail Information
Requisition Number
FY20762NF
Open Date
06/15/2026
Will this job have a specific close date?
No
Close Date
Special Instructions to Applicants