What are the responsibilities and job description for the Executive Assistant to CEO position at Mission Recruit?
- Immediate Hire!!
- 100% Remote
- Financial Apps start-up
- Work-life balance
Our dynamic start-up, fintech client is seeking a proactive and highly organized Executive Assistant to the CEO with a proven track record supporting C-level leadership in fast-paced startup or tech environments. This role requires excellent multitasking, communication, and problem-solving skills, with the ability to anticipate needs and manage day-to-day priorities with discretion and efficiency. You’ll serve as a strategic partner to the CEO, managing calendars, communications, meetings, and special projects, while acting as a key liaison to internal and external stakeholders.
Top 3 Skills:
- Proven executive administrative support experience, including direct support to C-level leadership
- Exceptional ability to prioritize, multitask, and manage competing deadlines in a fast-paced environment
- Prior experience in startup and/or tech environments is required
What You’ll Do
- Provide sophisticated calendar management for CEO - participating in all calls, meetings and travel as needed, and ensuring CEO is frequently updated and reminded of his commitments
- Monitor and manage CEO's email inbox, including screening and prioritizing messages, drafting responses on behalf of the CEO, and ensuring timely and effective communication with internal and external stakeholders.
- Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
- Act as a liaison and provide support to Advisory Board and executive leadership
- Arrange and handle all logistics for executive meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including:
- assisting with special projects
- designing and producing complex documents
- reports, and presentations
- collecting and preparing information for meetings with staff and outside parties
- composing and preparing correspondence
- maintaining contact lists
- making travel arrangements when necessary
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
- Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
- Anticipate the CEO's needs in advance of meetings, conferences, etc.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
What You’ll Need
- 5 years of experience with C-Suite executives (preferred)
- Start-up / tech experience required
- Attention to detail, excellent communication and problem-solving skills
- Bias for action and a “can-do” attitude
- Willingness to be available outside of traditional business hours as needed
- Valid driver's license
- Proficient with Google Office Suite
- Comfortable using or familiar with Macs
