What are the responsibilities and job description for the Registrar and Academic Records Coordinator position at Mission Pet Health?
The Part-Time Registrar and Academic Records Coordinator supports the MVP School for Veterinary Professionals by maintaining accurate student academic records, enrollment documentation, course registration records, transcript documentation, academic status updates, and compliance-related student record files. This role helps ensure that student records are complete, accurate, secure, and maintained in accordance with school policies, student privacy expectations, accreditation requirements, and institutional procedures.
The Registrar and Academic Records Coordinator works closely with the Provost/Program Director, Associate Dean of Faculty and Student Services, faculty, student support staff, and appropriate internal departments to support student enrollment, academic progression, documentation, and reporting. This position requires strong attention to detail, confidentiality, accuracy, organization, and comfort working in student information systems and learning management systems.
KEY RESPONSIBILITIES
- Maintain accurate and secure student academic records, including enrollment documents, course registrations, grades, academic status changes, and transcript documentation.
- Support student registration, course enrollment, progression tracking, withdrawals, leaves of absence, and other academic record updates in accordance with school policies.
- Monitor student records for completeness, accuracy, and compliance with institutional, accreditation, and privacy requirements.
- Prepare and maintain documentation needed for internal reporting, accreditation review, student progress tracking, and administrative decision-making.
- Coordinate with the Provost/Program Director, Associate Dean of Faculty and Student Services, faculty, and student support staff to ensure timely updates to student academic records.
- Assist with transcript requests, enrollment verification, final grade records, and other registrar-related student documentation.
- Participate in periodic administrative meetings and support special projects related to student records, academic operations, and accreditation readiness.
MINIMUM QUALIFICATIONS & EDUCATION REQUIREMENTS
- Associate degree required; bachelor’s degree preferred.
- Prior experience in academic records, registrar services, student services, compliance, admissions, or administrative support.
- Strong attention to detail and ability to maintain accurate records.
- Ability to handle confidential information with professionalism and discretion.
- Strong written and verbal communication skills.
- Ability to work independently, manage deadlines, and follow established policies and procedures.
- Comfort using student information systems, learning management systems, Microsoft Office, Excel, Teams, and electronic document management systems.
- Prior experience with accreditation processes (e.g., DEAC, CVTEA) is a plus but not required.
How You're Supported
As part of the Mission Pet Health family, you get the stability of a local practice backed by the comprehensive benefits and resources of a larger network. The focus is on investing in you, so you can focus on what you love.
Note: Our comprehensive benefits package is designed to support you at every stage. Eligibility for specific benefits varies based on your role and hours worked.
Competitive Compensation
Health & Wellbeing
Financial Security
Commitment to Growth
The Power of a Network
Valuable Perks
About Mission Pet Health
Mission Pet Health was founded by veterinarians on the belief that local practices thrive with clinical autonomy, collaboration, and medical excellence. The organization provides world-class support to its 850 hospital teams on a hyper-local basis so they can focus on what matters most: the medicine, their patients, and their team culture. Learn more at missionpethealth.com.
Driving the award-winning culture are the WAG values – Work Together, Amaze, and Grow. Mission Pet Health is veterinarian-led, people-focused, and on a mission to be the best place to work in veterinary medicine. We are proud to be recognized as a 2025 "Most Loved Workplace," ranked #2 in America's Top 100 and #1 in veterinary care.
Reasonable Accommodations: Applicants with disabilities may be entitled to reasonable accommodation. Please contact benefits@mvetpartners.com with your request and contact information.
EEO Statement: Mission Pet Health is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time Off