Accounting Assistant/Receptionist

Overview
Democratic direct mail firm seeking a highly detail-oriented and accurate Accounting Assistant / Receptionist to support our finance and office operations. This is a full-time, in-office position with standard hours of approximately 9:00 AM – 5:00 PM. Flexibility to work later evenings is a plus, and occasional Saturday hours may be required during peak season (September–October).

Key Responsibilities

• Issue and distribute invoices to clients in a timely manner
• Follow up on outstanding money owed.
• Process vendor payments and maintain accurate records
• Enter financial transactions into internal accounting systems
• Review spreadsheets and financial data for accuracy and completeness
• Answer and direct incoming phone calls professionally
• Sort and distribute incoming mail
• Maintain organized filing systems (digital and physical)
• Assist with travel arrangements and scheduling as needed
• Help maintain shared office spaces, including light kitchen upkeep
• Provide general administrative support and take on additional duties as needed

Qualifications & Skills

• Prior experience as an Accounting Assistant, Accounting Clerk, or similar role preferred
• Familiarity with basic bookkeeping and accounting principles
• Strong numerical aptitude and attention to detail, with the ability to identify discrepancies
• Hands-on experience with Microsoft Excel and QuickBooks
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to multitask and work efficiently in a fast-paced environment

Additional Information

• This is an in-office role; remote work is not available
• Candidates should be reliable, proactive, and comfortable handling both accounting and front-office responsibilities