What are the responsibilities and job description for the Administrative Assistant - Master HOA position at Mission Bay Community Association?
Benefits/Perks
- Competitive Compensation
- Career Growth Opportunities
- Facilities Usage: Gym, aerobic classes, pool, pickleball and tennis.
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our Master HOA team. In this role, you will provide essential support to the Property Manager and office staff, ensuring smooth daily operations and excellent service to the community. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills with a friendly and professional demeanor.
Responsibilities
- Answer incoming phone calls and direct them to the appropriate person and assist walk ins
- Schedule appointments and maintain calendars.
- Organize committee meetings and help with Board meetings
- Draft and distribute emails, memos, newsletters, and community correspondence
- Create flyers and newsletters using Canva or similar design software
- Send community-wide email blasts using designated communication platforms
- Assist with clubhouse rentals, including scheduling and coordination
- Create and manage access cards for residents and guests to use community facilities
- Issue parking violation notices and follow up on property violations
- Assist the Property Manager with vendor coordination and general administrative tasks
- Request and track Certificates of Insurance (COIs) from independent contractors
- Contribute to reports and maintain organized filing systems
- Develop, update, and maintain office procedures
Qualifications
- High school diploma or GED required; Associate’s degree or administrative training preferred
- Previous experience as an Administrative Assistant or in a similar role
- Experience in HOA or property management is a plus
- Proficiency in Microsoft Word, Outlook, and PowerPoint
- Familiarity with Canva or similar design tools
- Experience with email communication platforms (email blasts, newsletters, etc.)
- Strong organizational and time management skills with the ability to prioritize tasks
- Excellent written and verbal communication skills
- Comfortable working with standard office equipment (printers, scanners, etc.)
Salary : $21