What are the responsibilities and job description for the Grants Support Specialist position at MISIDE?
Who we are
Welcome to MiSide, a Community Impact Network dedicated to providing expert support and guidance with every side of life. One trusted full-service partner people of all ages and backgrounds can go to for help with everything from early childhood development to mental health and wellness to employment and wealth management even finding a place to call home. There’s always an upside to working together, especially when you’re working with the best to make the world a better place for everyone. Get ready to see it first hand with MiSide.
Position Summary
Grants Supports Specialist for MiSide EarlyYears plays a key role in supporting the financial and administrative operations across all EarlyYears programs including: Early Head Start and Head Start and Brightmoor Quality Initiative.
This professional position is responsible for processing and tracking invoices and purchases, managing volunteer and in-kind contributions, maintaining financial documentation in compliance with grant requirements, conducting annual inventory and supporting child nutrition and procurement systems.
The Grants Supports Specialist ensures compliance with federal, state, and agency fiscal requirements and collaborates closely with site staff, fund development, and fiscal.
Duties and Responsibilities
Invoice and Financial Processing
- Process, track, and match invoices to programs and vendors
- Enter invoices into Concur and code appropriately by Responsible Unit (RU)
- Run reports from Concur for expense tracking and support budget monitoring
- Enter and reconcile credit card expenses, with coding and approval workflows
- Maintain accuracy and completeness of source data such as invoices and requisitions
Grants and Match Requirements
- Track and manage volunteer sign-in/out and calculate allowable in-kind match time
- Monitor and enter volunteer match time into ChildPlus
- Track in-kind donations and donated goods
- Identify and document contractual visits that qualify as volunteer match
- Conduct in-kind training, budget and CACFP for new staff
- Coordinate with Fund Development to ensure match alignment with grant requirements
Child Nutrition Program (CACFP)
- Manage the monthly submission of claims for the Child and Adult Care Food Program (CACFP)
- Conduct and document three annual CACFP monitoring visits at each site
- Report CACFP updates and findings to the Policy Council
Procurement and Purchasing Support
- Monitor site requisitions and purchasing activity
- Support ordering of supplies including food items (milk, snacks, etc.)
- Coordinate with site administrators and program staff on orders placed via Amazon, Target and other vendors
- Assist with purchasing approvals and documentation
System and Record Maintenance
- Maintain accurate financial journals, ledgers, and asset inventories
- Assist with program and agency-wide audits and reconciliation
- Support tracking and reporting of direct program, administrative, and indirect costs in compliance with federal OMB and grant guidelines
Cross-Department Collaboration
- Serve as a liaison to the Fund Development team regarding match documentation and reporting
- Communicate with site admins and program directors on financial procedures and compliance
- Provide general support to fiscal and ensure timely reporting for internal and external stakeholders
Education
- Bachelor’s degree in Accounting, Finance or a related field
Experience
- Minimum of 5 years of experience with Early Head Start / Head Start (preferred)
- Prior use of financial systems such as Concur and ChildPlus
- Minimum of 5 years of experience in managing financials, budgets and allocations
Required Certifications and Licenses:
- Must pass the State of Michigan Child Care Background Check
- Possession of a valid driver’s license and access to a reliable vehicle
Salary : $50,000 - $60,000