What are the responsibilities and job description for the Executive Assistant position at Mishlove & Stuckert, Attorneys at Law?
About Us
We are a well-established criminal defense law firm seeking an exceptional Executive Assistant to join our collaborative team. While your primary responsibility will be providing executive support to one attorney, you'll also work closely with the rest of our team to support both attorneys and help keep our office running smoothly.
We're looking for someone who is highly organized, proactive, detail-oriented, and enjoys helping others stay focused, prepared, and on schedule. If you take pride in anticipating needs, learning new skills, and bringing organization to a fast-paced environment where priorities can shift quickly, you'll find this role both rewarding and engaging.
Prior legal experience is not required. We are happy to teach the right person our legal processes and procedures. What matters most is your ability to manage competing priorities, communicate professionally, exercise sound judgment, and take ownership of your work. This position is ideal for someone who enjoys being the person others rely on—
the one who notices the details others miss, keeps projects moving, and takes pride in helping a team succeed.
What You'll Do
Your primary focus will be providing executive support to one attorney while working collaboratively with our entire team to ensure the office operates efficiently.
Responsibilities include:
- Managing attorneys' calendars, appointments, and scheduling.
- Monitoring deadlines and ensuring important commitments stay on track.
- Preparing and maintaining daily task lists and priorities.
- Serving as a professional point of contact for clients, court staff, and other attorneys by phone and email.
- Drafting, proofreading, and editing correspondence and legal documents for accuracy and professionalism.
- Organizing electronic and physical case files.
- Reviewing, organizing, and managing electronic discovery, including police reports, digital evidence, and video files.
- Processing a small number of routine office bills (no payroll or bookkeeping responsibilities).
- Assisting with a variety of administrative and legal support tasks as needed.
Qualifications
We're looking for someone who is:
- Highly proficient in Microsoft Office (especially Outlook and Word), PDF software, and other computer applications, with the ability to quickly learn new technology.
- An exceptional typist with outstanding accuracy and attention to detail.
- Highly organized, capable of managing large volumes of electronic discovery, police reports, video evidence, and other case materials while maintaining well-organized digital and physical files.
- Comfortable juggling multiple priorities while remaining calm, organized, and dependable.
- A strong written and verbal communicator with excellent proofreading skills.
- Professional, compassionate, and discreet when working with clients and handling confidential information.
- Self-motivated, resourceful, and able to anticipate needs before being asked.
Legal Experience?
Legal experience is certainly a plus, but it is not required.
We can teach legal procedures. We cannot teach initiative, sound judgment, professionalism, organization, or a genuine desire to help others succeed. Those qualities are what matter most to us.
What We Offer
- A supportive, collaborative, and team-oriented work environment.
- Meaningful work where your contributions are genuinely valued.
- Comprehensive on-the-job training and ongoing support.
- The opportunity to learn a fascinating area of law.
- A position with variety, responsibility, and opportunities to grow.
If you're someone who enjoys bringing order to busy days, takes pride in your work, and loves helping others succeed, we'd love to hear from you.