Purchasing Operations Coordinator

About the Role

The Purchasing Operations Coordinator plays a key role in supporting Mirra Homes' Purchasing and Preconstruction team by coordinating the operational activities that keep our projects moving. This position supports vendor onboarding, contracts, change orders, bidding, purchasing documentation, operational workflows, and data reporting across multiple active projects.

This role combines day-to-day purchasing coordination with data organization, reporting, and analysis. Using advanced Microsoft Excel, the Purchasing Operations Coordinator will help strengthen operational visibility, identify trends and discrepancies, and provide meaningful information that supports leadership decisions across the business.

Location & Work Environment

This is a full-time, in-office position based in Bellevue, Washington. Daily on-site attendance is required; remote and hybrid work are not available for this role. Relocation assistance is not available. Candidates must be able to independently meet the daily commuting requirements of the position.

Purchasing & Project Coordination

• Coordinate change orders from initiation through final approval, ensuring timely routing, follow-up, and implementation.
• Issue purchase orders, maintain accurate cost coding, and ensure purchasing documentation is complete and audit-ready.
• Prepare bidding packages, release Requests for Proposal (RFPs), track vendor responses, coordinate award communications, and maintain bid documentation.
• Support purchasing activities across multiple active projects by monitoring deadlines, coordinating deliverables, and keeping operational workflows on schedule.

Vendor & Contract Administration

• Coordinate vendor onboarding, insurance compliance, contract routing, and document collection to ensure vendors are approved and ready to begin work.
• Serve as the primary point of contact for vendor billing inquiries, payment support, and administrative questions while providing professional, responsive service.
• Research and resolve billing discrepancies, documentation issues, and operational questions by partnering with vendors, leadership, and internal teams.
• Support the implementation of updated contracts, scopes of work, legal documents, and purchasing procedures while maintaining accurate records.
• Build and maintain strong working relationships with trade partners by providing timely communication, coordinating bid and contract questions, researching issues, facilitating follow-up, and supporting vendors throughout the purchasing process.

Data, Reporting & Analytics

• Gather, organize, and analyze purchasing and operational data using Microsoft Excel to support informed business decisions.
• Develop and maintain reports, dashboards, and operational metrics that improve visibility into purchasing activities, vendor performance, costs, and department operations.
• Review and interpret data to identify trends, discrepancies, and opportunities that support operational decision-making.
• Organize complex information into clear, accurate, and meaningful reports for leadership and internal stakeholders.

Department Operations

• Manage the Purchasing team inbox, prioritize incoming requests, and ensure timely communication, follow-up, and issue resolution.
• Coordinate invoice routing and partner with the Accounts Payable team to research and resolve billing discrepancies.
• Create and maintain department tracking systems, templates, workflows, and organizational tools that improve efficiency, visibility, and consistency across Purchasing and Operations.
• Collaborate with leadership to develop practical tools, workflows, templates, and systems that support department operations and improve organization and efficiency.
• Coordinate utility setup, utility billing, concrete audits, inventory, and other department support activities while ensuring accuracy, organization, and timely completion.

Who We're Looking For

We're looking for someone who is naturally curious and genuinely enjoys learning. You ask thoughtful questions, enjoy understanding how things work, and like solving problems rather than simply completing tasks.

You thrive in a collaborative environment where ideas are welcomed, communication is open, and everyone works toward a common goal. You're approachable, dependable, comfortable sharing your thoughts, and equally open to learning from others.

You also enjoy being organized, keeping work moving, and producing accurate, high-quality work. Most importantly, you take pride in following through on commitments and contributing to a team that values accountability, collaboration, and continuous learning.

Skills for Success

• Strong Microsoft Excel skills, including experience creating and working with Pivot Tables, XLOOKUP/VLOOKUP, IF statements, dynamic arrays, conditional formatting, and large, data-driven spreadsheets.
• Strong organizational and time management skills with the ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Analytical and critical thinking skills with the ability to interpret information, identify discrepancies, ask thoughtful questions, and support informed business decisions.
• Strong written and verbal communication skills with the ability to build positive working relationships with vendors, leadership, field teams, and internal stakeholders.
• Ability to learn new systems and adapt to changing priorities in a fast-paced environment.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Minimum of two years of professional experience in an office-based administrative, coordination, project support, operations, or similar role within a fast-paced environment.
• Demonstrated experience supporting multiple priorities, maintaining accurate documentation, and coordinating work across multiple projects or departments.
• Intermediate - Advanced proficiency with Microsoft Excel and working knowledge of Microsoft Office applications.

Compensation

• $70,000–$81,000 annually, depending on qualifications and experience.