Project Coordinator, USA SHADE

At PlayPower, we are not just a company; we’re a passionate family of brands dedicated to creating moments of joy and inspiration through play. As a global leader in crafting premier recreational equipment, our mission is to ignite imagination and fuel creativity in people of all ages. By joining our team of over 1600 employees across the world, you are joining a community that believes in the Power of Play! If you're ready to make a lasting impact and bring laughter and fun to the lives of children and adults, explore our exciting opportunities to help us create a world where play knows no limits.

Company Values:

• Honesty and Integrity

• Respect and Caring for Others

• Openness and Collaboration

• Individual and Team Accountability

• Passion and Purpose

Position Overview

The Project Coordinator plays a critical role in supporting construction-related projects from initial order through final shipment. This in-office position requires exceptional organization, communication, and follow-through. You’ll serve as the central point of contact between internal teams, distributors, engineers, and end customers to ensure projects move smoothly and efficiently.

Principal Duties & Responsibilities:

Project Management & Coordination

• Oversee 40–80 concurrent projects, maintaining accurate and up-to-date information for each.

• Track project milestones, lead times, and required documentation from start to finish.

• Prepare and maintain project schedules, updating stakeholders proactively.

• Forecast project timelines and revenue expectations on a monthly basis.

Communication & Customer Support

• Serve as the primary liaison for distributors, owners, and internal teams.

• Respond quickly to emails and phone calls to maintain project momentum.

• Send submittals, request engineered drawings, and coordinate shop drawing approvals.

• Assist customers with general installation questions and troubleshooting (non-technical guidance only).

Documentation & Order Management

• Review orders upon creation to ensure accuracy and completeness.

• Verify all project details prior to shipment, including materials, quantities, and delivery requirements.

• Maintain organized digital records for all project documents, correspondence, and approvals.

Logistics & Scheduling

• Request and track shipments, ensuring alignment with project timelines.

• Monitor engineering, manufacturing, and shipping lead times, escalating delays when necessary.

• Coordinate with internal departments to resolve issues that may impact delivery or project success.

Cross-Functional Collaboration

• Work closely with engineering teams, understanding their workflows and communication styles.

• Collaborate with contractors and field personnel, adapting communication to different personalities and technical backgrounds.

• Support the inside sales team with project updates, documentation, and customer follow-up.

• Other duties as assigned.

Qualifications, Required Knowledge, Skills, & Abilities

• Bachelor’s degree

• Experience in project coordination, construction administration, or a related field preferred

• Strong organizational skills with the ability to manage high project volume

• Excellent written and verbal communication

• Ability to multitask in a fast-paced environment

• Proficiency with project tracking tools, spreadsheets, and standard office software

• Comfortable working with technical documents such as drawings and submittals

• Professional, proactive, and detail-oriented

Working Conditions: While performing the duties of this Job, the employee is regularly required to sit and use hands to handle or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Position Location: Position is onsite Monday – Friday

Compensation: Compensation for this position will be commensurate with the candidate's experience and qualifications, aligning with industry standards. The salary range for Dallas, TX is also based upon geographical market standards for the industry and position in those areas.

PlayPower and its subsidiaries, PLAYPOWER, offers a competitive benefits package including, but not limited to, paid time off, health insurance, and 401(K) for full-time positions.

Qualified candidates only. Please apply through our website and click on careers or on Indeed. Although we appreciate all interest, only those selected for an interview will be contacted. Reference checks and pre-employment drug testing will be conducted.

Disclaimer: The pay range for this position starts as listed in the job posting but could be higher based on education, experience, and the location of the position. Please note, compensation decisions are dependent on the facts and circumstances of each opening. We take into consideration the minimum requirements outlined in the job description, such as an individual's education, training and experience, the position's work location, required travel (if any), and external market conditions when determining the final salary for potential new hires. Be aware that salary estimates published via alternate online job boards may not be a true representation of the actual pay range offered for this position. Please refer to the job description for accurate starting pay range information or feel free to discuss this with an HR professional if you are chosen to move forward with an interview. This position may be eligible for bonuses based on company discretion.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. PLAYPOWER reserves the right to change job duties, including essential job functions, according to business necessity.

EEOC Statement: PlayPower and all subsidiaries are committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, sex (including sexual harassment), gender identity, national origin, age, marital status, disability, and military or veteran status, sexual orientation, or any other action covered by federal or applicable state/local laws.