SUPPLY CHAIN & STOCKROOM COORDINATOR

Department: Operations / Supply Chain

Site: Florence, KY

Reports To: Operations Manager / Site Lead

Employment Type: Full-Time, Non-Exempt (Hourly)

12:00PM - 8:30PM (MUST HAVE A FLEXIBLE SCHEDULE)

$20/HR

Position Summary

The Supply Chain & Stockroom Coordinator is a multi-function, full-time role designed to support day-to-day materials management. This person serves as the single point of contact for inbound receiving, transactional purchasing, and stockroom operations — ensuring the parts crib and moonshine shop have the right parts, in the right place, at the right time.

This role is ideal for a detail-oriented individual who is comfortable working independently, thrives in a fast-paced production environment, and can switch fluidly between physical inventory work and computer-based data entry.

Key Responsibilities

Receiving & Inbound Logistics

• Receive and inspect all inbound shipments against POs; verify quantities, part numbers, and condition

• Log receipts into the ERP/inventory system accurately and in a timely manner

• Coordinate with suppliers and freight carriers on delivery scheduling, discrepancies, and damage claims

• Stage and route materials to the appropriate location (stockroom, production floor, quarantine/MRB)

• Maintain a clean, organized receiving dock and staging area

Purchasing / PO Coordination

• Issue POs for MRO supplies, production consumables, and spare parts based on reorder points and production needs

• Follow up with vendors on open POs; track delivery commitments and escalate delays

• Obtain quotes from approved vendors; seek cost-effective options within lead time requirements

• Coordinate with the Operations Manager for non-standard or high-value purchases

• Maintain accurate PO records in the ERP system

Stockroom / Parts Room Management

• Issue parts and materials to production teams accurately and on time

• Maintain min/max inventory levels; initiate reorders before stock-outs occur

• Perform regular cycle counts and reconcile physical inventory against system records

• Organize and label stockroom locations; maintain a clean, safe, audit-ready environment

• Support kitting activities for planned production runs when required

General Operations Support

• Coordinate with production and engineering on parts shortages, substitutions, or urgent needs

• Identify and escalate supply chain risks proactively

• Support physical inventory counts at scheduled intervals

• Maintain compliance with site safety policies in all materials handling activities

Qualifications

Required

• 2 years of experience in manufacturing in one or more of: receiving clerk, stockroom/parts room, buyer/purchasing coordinator

• Proficiency with ERP/inventory management systems (SAP, Oracle, NetSuite, or similar)

• Strong attention to detail and commitment to data accuracy

• Ability to lift up to 50 lbs; comfortable on the production floor

• Comfortable working independently with minimal supervision

• Solid written and verbal communication skills

Preferred

• Experience in electronics, automation, or high-mix manufacturing

• Familiarity with Lean or 5S principles

• Forklift or pallet jack certification (or willingness to obtain)

• Experience managing vendor relationships and negotiating delivery terms

Work Schedule & Compensation

Schedule: Full-time; schedule to be defined based on production needs

Compensation: Competitive hourly rate, commensurate with experience

Minutemen Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.