What are the responsibilities and job description for the CONTROLLER/BOOKKEEPER/ADMINISTRATIVE ASSISTANT position at Minute Men Staffing?
1. Administrative & Finance Assistant
We are looking for an organized and detail-oriented Administrative & Finance Assistant to support daily office operations and financial activities. Responsibilities include administrative support, invoice processing, accounts payable/receivable, data entry, scheduling, report preparation, and maintaining accurate records.
Requirements
Previous administrative or finance support experience
Strong organizational and multitasking skills
Proficiency in Microsoft Excel and Office applications
Proficiency in Google platforms
Experience with accounting software such as QuickBooks or similar
Understands basic accounting
Excellent communication and attention to detail
What we offer
Competitive salary
Professional development opportunities
Supportive and collaborative work environment
Apply now and become part of our growing team!
2. BOOKKEEPER
Job Summary
We are seeking a detail-oriented and organized Bookkeeper to manage daily
financial transactions and maintain accurate financial records. The ideal
candidate will handle accounts payable and receivable, bank reconciliations,
payroll support, and assist with monthly financial reporting while ensuring
compliance with company policies and accounting standards.
Key Responsibilities
Record daily financial transactions in accounting systems
Maintain accurate general ledger entries
Process accounts payable and accounts receivable
Reconcile bank statements and company accounts
Prepare invoices, expense reports, and payment records
Assist with payroll processing and employee reimbursements
Prepare monthly, quarterly, and annual financial reports
Monitor cash flow and track company expenses
Maintain organized financial files and documentation
Support audits and tax preparation activities
Ensure compliance with financial regulations and internal procedures
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field
preferred
Proven experience as a bookkeeper or in a similar accounting role
Knowledge of bookkeeping and accounting principles
Proficiency in accounting software such as QuickBooks or similar
Strong knowledge of Microsoft Excel, Word , adobe
Strong knowledge on Google platforms
Excellent attention to detail and organizational skills
Ability to maintain confidentiality and manage sensitive information
Strong communication and time-management skills
Preferred Skills
Experience with payroll and tax filings
Ability to work independently and meet deadlines
Analytical and problem-solving abilities
Familiarity with financial reporting processes
Work Environment
Full-time or part-time position
Office-based, hybrid, or remote depending on company needs
Minutemen Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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