ADMINISTRATIVE ASSISTANT AND BOOKKEEPER

1.  Administrative & Finance Assistant 

We are looking for an organized and detail-oriented Administrative & Finance Assistant to support daily office operations and financial activities. Responsibilities include administrative support, invoice processing, accounts payable/receivable, data entry, scheduling, report preparation, and maintaining accurate records.

Requirements

• Previous administrative or finance support experience 

• Strong organizational and multitasking skills 

• Proficiency in Microsoft Excel and Office applications 

• Proficiency in Google platforms 

• Experience with accounting software such as QuickBooks or similar 

• Understands basic accounting

• Excellent communication and attention to detail 

What we offer

• Competitive salary 

• Professional development opportunities 

• Supportive and collaborative work environment 

Apply now and become part of our growing team!

2. BOOKKEEPER

Job Summary

We are seeking a detail-oriented and organized Bookkeeper to manage daily

financial transactions and maintain accurate financial records. The ideal

candidate will handle accounts payable and receivable, bank reconciliations,

payroll support, and assist with monthly financial reporting while ensuring

compliance with company policies and accounting standards.

Key Responsibilities

• Record daily financial transactions in accounting systems

• Maintain accurate general ledger entries

• Process accounts payable and accounts receivable

• Reconcile bank statements and company accounts

• Prepare invoices, expense reports, and payment records

• Assist with payroll processing and employee reimbursements

• Prepare monthly, quarterly, and annual financial reports

• Monitor cash flow and track company expenses

• Maintain organized financial files and documentation

• Support audits and tax preparation activities

• Ensure compliance with financial regulations and internal procedures

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field

preferred

• Proven experience as a bookkeeper or in a similar accounting role

• Knowledge of bookkeeping and accounting principles

• Proficiency in accounting software such as QuickBooks or similar

• Strong knowledge of Microsoft Excel, Word , adobe

• Strong knowledge on Google platforms

• Excellent attention to detail and organizational skills

• Ability to maintain confidentiality and manage sensitive information

• Strong communication and time-management skills

Preferred Skills

• Experience with payroll and tax filings

• Ability to work independently and meet deadlines

• Analytical and problem-solving abilities

• Familiarity with financial reporting processes

Work Environment

• Full-time or part-time position

• Office-based, hybrid, or remote depending on company needs

Minutemen Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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