Administrative Project Coordinator

Administrative Project Coordinator

Luxury Home Builder | Boulder, Colorado
Full-Time | In-Office | Entry Level

We’re looking for an Administrative Project Coordinator who wants to get in on the ground floor of a growing company and build a serious career in construction. We need someone sharp, organized, confident, resourceful and willing to take ownership.

You’ll support the Owner and Construction Managers while helping keep the administrative side of our projects exceptionally organized.

Responsibilities include:

• Track subcontractor bids and maintain bid logs
• Prepare and track subcontractor agreements, W-9s and certificates of insurance
• Maintain organized project files and documentation
• Keep project information, schedules, selections, tasks and documentation current in our construction management software
• Assist Construction Managers with administrative needs, follow-ups and coordination
• Help coordinate invoices and documentation for monthly client billing
• Assist with accounting and invoice organization
• Track outstanding items and relentlessly follow up until they are complete
• Help coordinate meetings, schedules, project documentation and occasional errands
• Assist the Owner with administrative and occasional personal tasks
• Assist with our day-to-day social media presence, including project photos/videos, posts, reels and other marketing content

Who We're Looking For

This could be an excellent opportunity for a recent college graduate or someone in the first few years of their career. You don't need years of construction experience. You do need to be:

• Meticulously organized and naturally detail-oriented
• An exceptional written and verbal communicator
• Confident enough to pick up the phone and get an answer
• Comfortable following up repeatedly when something needs to get done
• Tech-savvy and quick to learn new systems
• Resourceful — you try to solve the problem before simply handing it to someone else
• Professional enough to interact with sophisticated clients, architects and subcontractors
• Fun, positive and enjoyable to work with
• Comfortable in a fast-moving environment where priorities sometimes change quickly
• Ambitious and genuinely interested in building a career
• Eager to learn and take on new responsibilities

Experience & Education

Construction, business, project management, accounting or administrative experience is helpful but not required.

Compensation

$50,000-$60,000 base salary, depending on experience, plus performance bonuses.

Paid time off, paid holidays and significant opportunity for advancement as we continue to grow.

If you're smart, organized, ambitious and want an unusually hands-on opportunity to learn how high-end custom homes — and a growing business — actually get built, we'd love to meet you.