What are the responsibilities and job description for the Human Resources Assistant - Part Time position at Minot State University?
Job Summary:
The Human Resource Assistant will support the Minot State University HR department by performing various tasks and services to support effective and efficient operations. This on-campus position provides high quality service and hands-on learning experience.
Hours:
15-19 hours per week, flexible schedule on campus
Part-time, non-benefitted
Duties/Responsibilities:
- Responsible for supporting HR processes, procedures, and programs as needed and directed.
- Runs monthly queries, updates HRMS as needed.
- Communicates HR and Payroll-related information to employees, conducts research, and responds to requests for information.
- Maintains accurate and up-to-date human resource files, records, and documentation. Maintains the integrity and confidentiality of files and records.
- Onboarding of adjuncts, part-time employees, and student employees. Serves as a backup in onboarding benefited employees and benefit enrollments.
- Answers questions from applicants and employees relative to standard policies, benefits, hiring processes.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- May assist with annual processes, such as the1095-C, and Open Enrollment.
- Keeps the HR Director informed and updated on issues, projects, information, etc.
- Works on special projects as requested by the HR Director.
- Provides office coverage, answers telephone calls, responds to inquiries, and provides visitors with appropriate information.
- Supports innovation, creativity, and ideas to improve/enhance processes, functions, etc. in the department and for the college.
- Conducts or assists with new hire orientation.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Education and Experience:
- Associate’s degree in related field required. Other human resources experience/qualifications may be considered.
- Exceptional communication skills required.
- Prior human resources and/or payroll related experience preferred.
- PeopleSoft experience preferred.
Physical Requirements:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully.
Continuously – 66-100% - Use hands dexterously, talk or hear.
Frequently – 34-65% - Stand, walk, or sit.
Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, crawl, climb or balance, or lift to 25 pounds.
Prolonged periods of sitting at a desk and working on a computer.
Additional Information
Equal Opportunity and Non-Discrimination Statement:
Minot State University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, disability or other protected characteristic. Women, minorities veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran's status and disability status as part of the application process. This information will remain confidential and separate from your application.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Confidentiality of Application Materials:
Pursuant to the NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records relate to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
Veteran's Preference:
Veteran's claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility included a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA within the last 12 months.
Clery Statement:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well at three years' worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.