What are the responsibilities and job description for the MKW Administrative Assistant position at Minnkota Windows?
POSITION: Administrative Assistant
SHIFT: Monday - Friday day, 8:00 am - 5:00 pm
PAY RATE: $22.00 - $26.00 per hour (DOE) Full Benefit Package
LOCATION: Minnkota Windows West Fargo, ND
The Administrative Assistant provides administrative, accounting, and operational support for the Minnkota Windows site. Greets and directs visitors; manages incoming calls, correspondence, and records. Supports the Accounting Manager, Technical Services Manager, Site HR Business Partner, Supply Chain Manager, and site staff with day-to-day administrative and financial tasks. Serves as an intercompany liaison and maintains a high level of organization, confidentiality, accuracy, and responsiveness in a fast-paced manufacturing environment.
ESSENTIAL JOB FUNCTIONS- Embrace and demonstrate the qualities of the Minnkota Windows Game Changer definition.
- Engage in team-based lean and continuous improvement activities to improve workflows and efficiency.
- Greet visitors, manage the visitor log, and direct visitors to appropriate areas.
- Answer and route calls on the main phone line; manage general email and correspondence as needed.
- Maintain front office, public areas, and conference rooms in a clean and professional condition; coordinate office/lunch set-ups for meetings and events.
- Coordinate building and office services (e.g., janitorial/cleaning services, window cleaning) and purchase office supplies.
- Distribute and process incoming/outgoing mail.
- Provide administrative support to site leadership and staff, including data entry, reporting support, and interoffice communications with Corporate.
- Support site A/R and A/P activities, including invoicing, collections support, payment processing, responding to invoice questions, and providing invoice copies/supporting documentation.
- Maintain customer order and invoice data to support accurate financial and operational reporting.
- Maintain files and records (electronic and/or hard copy); scan and file documents per company procedures.
- File warranty registrations by transferring customer warranty registration information to the order number in Web CP as an attachment.
- File service records by attaching all service documentation, including the initial customer request and the completed actions by the service technician.
- Assist HR with site and recruiting support as needed.
- Support purchasing activities as needed (e.g., purchase order confirmations, non-inventory purchases, P-Card transactions).
- Follow all safety and quality requirements.
- Prompt and dependable attendance.
- Other duties as assigned.
- Customer-service mindset with a professional and courteous demeanor.
- Strong organization, follow-through, and attention to detail; ability to prioritize and multi-task.
- Proficient with Microsoft Office (Word, Excel, Outlook) and able to learn company systems (including accounting/ERP tools).
- Effective written and verbal communication skills (email and phone).
- Sound judgment and problem-solving skills; able to identify issues and escalate appropriately.
- Ability to work independently and collaboratively while maintaining confidentiality.
- High School Diploma or GED required.
- Post-secondary coursework/degree in administration, accounting, or related field preferred (or equivalent experience).
- Minimum of one to three years of administrative and/or accounting experience preferred.
Salary : $22 - $26