What are the responsibilities and job description for the Fiscal Officer position at Minnesota Merit System?
Merit System Classification Duties
Under general supervision, performs the receipt, accounting, reporting and dispersal of several funds available to a county social services or human services agency; analyzes, interprets and prepares multiple fiscal and statistical reports; maintains financial records and accounts; prepares or assists in preparation of agency budget; develops, implements, modifies and oversees use of agency's computer-based accounting system; provides work direction of clerical employees performing accounting-related tasks.• Prepares or assists in the preparation of the agency budget.
• Prepares, reconciles and analyzes routine financial statements or regular financial statements and reports.
• Performs accounting entries, transactions and reconciliations.
• Processes or approves processing of bills, requisitions and receipts.
• Maintains ledgers and prepares analysis of various ledger accounts.
• Develops new procedures when changes in state or county policies or programs occur affecting fiscal matters.
• Develops and maintains procedures for handling and controlling cash flow.
• Prepares Merit System forms and maintains personnel records.
• Orders office supplies and equipment and maintains an inventory of supplies.
• Prepares payroll.
• Analyzes and interprets fiscal reports so that the information is available in useful form.
• May provide work direction to employees engaged in manual and/or automated accounting activities.
• Prepares financial materials (i.e., claims, bills, and agendas) for Board approval.
• Provides technical input into the selection and purchase of automated accounting systems (hardware and software).
• Installs, implements and modifies computer accounting software (i.e., general ledger, voucher, collections and client intake systems).
• Trains staff on automated accounting functions and acts as system administrator.
• Prepares, enters and edits adjusting entries to maintain ledgers.
• Maintains all financial records for special funds (i.e., Social Welfare Fund, IV-D Child Support).
• Compiles data and prepares multiple statistical and financial reports to various government agencies.
• Analyzes accounting and collections problems, and implements solutions or corrects deficiencies in existing processes.
• Monitors purchase-of-service contract, and may participate in technical review, and storage of agency contracts.Minnesota Merit System Minimum Qualifications
The examination will consist of a rating of training and experience based on the information you provide in your application and your responses to the supplemental questions included in the application process. You must read the questions carefully, answer truthfully, and include any experience claimed in your answers to the supplemental questions in the "Work Experience" section of your application. Any experience claimed in your answers to the supplemental questions but not included in the Work Experience section of you application will not be credited. You will be asked to verify your degree with official transcripts upon hire.
Once your application has been submitted changes cannot be made. If you have a change in location availability or your contact information changes please email dhs.merit.system@state.mn.us with the new information and include your applicant ID.
Under general supervision, performs the receipt, accounting, reporting and dispersal of several funds available to a county social services or human services agency; analyzes, interprets and prepares multiple fiscal and statistical reports; maintains financial records and accounts; prepares or assists in preparation of agency budget; develops, implements, modifies and oversees use of agency's computer-based accounting system; provides work direction of clerical employees performing accounting-related tasks.• Prepares or assists in the preparation of the agency budget.
• Prepares, reconciles and analyzes routine financial statements or regular financial statements and reports.
• Performs accounting entries, transactions and reconciliations.
• Processes or approves processing of bills, requisitions and receipts.
• Maintains ledgers and prepares analysis of various ledger accounts.
• Develops new procedures when changes in state or county policies or programs occur affecting fiscal matters.
• Develops and maintains procedures for handling and controlling cash flow.
• Prepares Merit System forms and maintains personnel records.
• Orders office supplies and equipment and maintains an inventory of supplies.
• Prepares payroll.
• Analyzes and interprets fiscal reports so that the information is available in useful form.
• May provide work direction to employees engaged in manual and/or automated accounting activities.
• Prepares financial materials (i.e., claims, bills, and agendas) for Board approval.
• Provides technical input into the selection and purchase of automated accounting systems (hardware and software).
• Installs, implements and modifies computer accounting software (i.e., general ledger, voucher, collections and client intake systems).
• Trains staff on automated accounting functions and acts as system administrator.
• Prepares, enters and edits adjusting entries to maintain ledgers.
• Maintains all financial records for special funds (i.e., Social Welfare Fund, IV-D Child Support).
• Compiles data and prepares multiple statistical and financial reports to various government agencies.
• Analyzes accounting and collections problems, and implements solutions or corrects deficiencies in existing processes.
• Monitors purchase-of-service contract, and may participate in technical review, and storage of agency contracts.Minnesota Merit System Minimum Qualifications
1) High school degree, or equivalent, AND completion of two (2) years of training in accounting courses in a business school, college/university AND one (1) year of experience as an account clerk or accounting technician preferably in a social services agency, healthcare agency, nonprofit or public service organization;
or
2) Graduation from a four-year college with a degree in accounting or related business field with accounting emphasis.
Experience as an Account Clerk or Accounting Technician may substitute for education on a year for year basis.
The examination will consist of a rating of training and experience based on the information you provide in your application and your responses to the supplemental questions included in the application process. You must read the questions carefully, answer truthfully, and include any experience claimed in your answers to the supplemental questions in the "Work Experience" section of your application. Any experience claimed in your answers to the supplemental questions but not included in the Work Experience section of you application will not be credited. You will be asked to verify your degree with official transcripts upon hire.
Once your application has been submitted changes cannot be made. If you have a change in location availability or your contact information changes please email dhs.merit.system@state.mn.us with the new information and include your applicant ID.
An Equal Opportunity and Affirmative Action Employer
Salary : $3,753 - $7,315