Judicial Office Assistant

DESCRIPTION:

The Court Services Division within the Minnesota Judicial Center of the Minnesota Judicial Branch is accepting applications for a full-time Judicial Office Assistant. This position focuses on primarily supporting the Children’s Justice Initiative (CJI) unit and will provide general office and administrative support broadly within the Court Services division.

This position will primarily provide administrative support including scheduling and supporting committee meetings – both virtual and in-person; drafting and reviewing catering, printing, and vendor contracts; coordinating training events in collaboration with the Training and Development Specialist supporting CJI; and compiling and editing the monthly CJI newsletter. This position will also review, update, and maintain rosters of CJI team members and be responsible for reviewing and revising content on both the internal and external facing websites. The successful candidate must feel comfortable in a fast-paced, professional work environment and have strong attention to detail. Strong customer service orientation is essential.

EXAMPLE OF JOB DUTIES:

The following are examples of major job duties expected for this position to perform:

• Coordinate scheduling for virtual and in-person Committee and workgroup meetings.
• Assist with planning and preparing for trainings, including creating training sessions, developing and distributing evaluations and surveys, and coordinating Continuing Judicial Education (CJE) and Continuing Legal Education (CLE) credits. Plan and prepare for meetings (order and deliver refreshments, arrange set up for Audio/Visual equipment, order parking permits, copy meeting materials, etc.)
• Drafting and reviewing catering, printing, and vendor contracts.
• Assists staff in organizing data, information, documents, etc.
• Provide quality customer service through the screening of telephone calls and emails, answering general inquiries about CJI, and referring calls and emails to appropriate staff.
• Assisting with other projects as assigned, including general assistance with project management.

TYPICAL QUALIFACTIONS:

Below are the past experiences that will enable success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.

Minimum Qualifications:

• Associate degree from an accredited college or university in business, administrative support, or a related field. May substitute a high school degree, or equivalent, and additional experience, in lieu an associate degree.
• 3-5 years of office/clerical experience.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office applications, Zoom technology, and SharePoint.
• Demonstrated ability to develop effective working relationships throughout the organization and with external stakeholders.
• Strong attention to detail.
• Demonstrated ability to communicate effectively both orally and in writing.
• Ability to multi-task and manage multiple priorities and projects under deadlines.
• Ability to learn new skills and willingness to take on new projects as required.
• Ability to take work direction from multiple stakeholders.
• May require periods of extended sitting, standing, and walking.
• Ability to lift items up to 25 pounds.

Preferred Qualifications

• Experience coordinating large meetings both in-person and virtually.
• Familiarity with child protection terminology and processes.

SALARY:

The expected starting salary range for external candidates is $25.27-$31.62 per hour ($52,764-$66,023 annually). The full salary range for this position is $25.27-$37.96 per hour ($52,764-79,260 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:

This full-time position is classified as Office Assistant III. The position will typically work normal business hours Monday through Friday, with occasional hours outside normal business required. This work will be conducted in a hybrid environment with a minimum of 8-10 days per month in person at the Minnesota Judicial Center in St. Paul, Minnesota. Additionally, business travel is required 12-15 times each year.

To Apply:

Complete and submit your online application with cover letter and resume attached by 11/12/2026, at 11:59 p.m. All employment offers are contingent upon satisfactory results of our background check processes.

Interview Dates

Interviews will be held in-person at the Minnesota Judicial Center in Saint Paul on Thursday, November 19, 2026. This position has an expected start date of December 2, 2026.