What are the responsibilities and job description for the Staffing Coordinator - Office & Administrative Specialist Intermediate / Full-Time, Day Shift position at Minnesota Department of Veterans Affairs (MDVA)?
Working Title: Staffing Coordinator
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
It pays to consider a rewarding career with the Minnesota Veterans Home in Silver Bay! Earn a competitive wage, have affordable and comprehensive insurance benefits, aretirement plan, paid time off, and more!
This posting will be used to fill one current full-time vacancy at the Minnesota Veterans Home-Silver Bay. This position is designated as full-time and day shift. The day shift is 6:45am to 3:15pm. The position is initially eligible for full employer contribution towards health and dental insurance benefits.
This position, under the direction of the Director of Nursing, performs staff scheduling of the nursing unit and other units as assigned and provides Nursing Administration support. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.
Tasks include but are not limited to:
To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Minimum Qualifications
Skill in:
This position requires successful completion of the following:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you were referred to apply by a current Minnesota Department of Veterans Affairs’ employee or State of Minnesota employee, please provide the employee’s name in the Referral Source section of your application. The employee who referred you may be eligible for a $1,000 bonus!
Contact
If you have questions about this position, contact Pamela Melby at pamela.melby@state.mn.us or 218-353-8694.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patrice Langlee at patrice.langlee@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Patrice Langlee at patrice.langlee@state.mn.us no later than the job posting closing date.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
- Job ID: 94674
- Location: Silver Bay
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 06/05/2026
- Closing Date: 06/11/2026
- Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Silver Bay-AFSCME
- Division/Unit: Silver Bay Veterans Home / MVH-Silver Bay Direct Care
- Work Shift/Work Hours: Day Shift; 6:45am to 3:15pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Minnesota State Veterans Home - Silver Bay
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
It pays to consider a rewarding career with the Minnesota Veterans Home in Silver Bay! Earn a competitive wage, have affordable and comprehensive insurance benefits, aretirement plan, paid time off, and more!
This posting will be used to fill one current full-time vacancy at the Minnesota Veterans Home-Silver Bay. This position is designated as full-time and day shift. The day shift is 6:45am to 3:15pm. The position is initially eligible for full employer contribution towards health and dental insurance benefits.
This position, under the direction of the Director of Nursing, performs staff scheduling of the nursing unit and other units as assigned and provides Nursing Administration support. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.
Tasks include but are not limited to:
- Provide clerical support to Nursing Management and Scheduling offices.
- Generate the production of accurate Nursing employee schedules that provides adequate staffing levels to meet the needs of the agency.
- Process employee schedule requests.
- Document employee attendance leave requests and overtime by making changes in Scheduling software and communicating changes with nursing supervisors.
- Document changes to employee assignments in Scheduling software as directed by nursing management.
To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Minimum Qualifications
Skill in:
- Keyboarding/typing and word processing, using Microsoft or similar software, to produce forms, reports and general correspondence.
- Using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data.
- Database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling software.
- Customer service (in person, on the phone and through email and other written correspondence) sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers.
- Communication sufficient to effectively communicate with employees and supervisors/managers regarding nursing schedules.
- Experience staffing and scheduling employees.
- Experience using an electronic scheduling/staffing software.
- Knowledge of collective bargaining agreements.
This position requires successful completion of the following:
- A Minnesota Department of Human services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
- A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
- Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you were referred to apply by a current Minnesota Department of Veterans Affairs’ employee or State of Minnesota employee, please provide the employee’s name in the Referral Source section of your application. The employee who referred you may be eligible for a $1,000 bonus!
Contact
If you have questions about this position, contact Pamela Melby at pamela.melby@state.mn.us or 218-353-8694.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patrice Langlee at patrice.langlee@state.mn.us.
Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Patrice Langlee at patrice.langlee@state.mn.us no later than the job posting closing date.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $43,346 - $57,482