What are the responsibilities and job description for the Executive Assistant position at Ministry Brands?
Ministry Brands is looking for an Executive Assistant to the CEO to join our growing team!
Who We Are
Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.
Available Location: Alpharetta, GA
Hybrid Working: In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.
What You’ll Do:
As the Executive Assistant to the CEO, you will serve as the strategic partner and trusted right-hand to the Chief Executive Officer of Ministry Brands. You will manage a complex calendar, executive communications, travel, and Board interactions while protecting the CEO’s time and amplifying their effectiveness across the organization. Operating with confidentiality, discretion, and a service-oriented mindset, you will reflect the mission and values of Ministry Brands in every internal and external interaction.
At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success.
Robust healthcare options – Employees have several healthcare options to choose from in order to find what works best for them.
Flexible paid time off – There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!
Paid parental leave – Adding a new child to the family is a big adjustment! We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.
Mental health support – Ministry Brands is a stigma free company with the National Alliance on Mental Illness. Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.
Professional development reimbursement – Ministry Brands aims to support your professional development and empower you to drive your career by providing financial assistance to our associates seeking to further their education and career.
Employee Recognition & Rewards - At Ministry Brands, we use Nectar to celebrate achievements and strengthen our culture of recognition. This social platform empowers employees to send meaningful kudos, award points redeemable for rewards, and highlight contributions that exemplify our values. Through Nectar, we foster engagement and appreciation while providing tangible ways to recognize great work.
Ministry Brands is committed to acknowledging and valuing our employee differences and to creating an environment in which every individual’s unique strengths and abilities are developed and valued. Our employees share in the responsibility for creating this environment and demonstrate mutual respect and acceptance in the workplace. We welcome everyone and are dedicated to creating a culture where all our employees have equal opportunity to be heard and reach their full potential.
Ministry Brands is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Who We Are
Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.
Available Location: Alpharetta, GA
Hybrid Working: In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.
What You’ll Do:
As the Executive Assistant to the CEO, you will serve as the strategic partner and trusted right-hand to the Chief Executive Officer of Ministry Brands. You will manage a complex calendar, executive communications, travel, and Board interactions while protecting the CEO’s time and amplifying their effectiveness across the organization. Operating with confidentiality, discretion, and a service-oriented mindset, you will reflect the mission and values of Ministry Brands in every internal and external interaction.
- Manage the CEO’s complex and dynamic calendar, prioritizing meetings, resolving conflicts, and ensuring time is aligned with strategic priorities
- Coordinate domestic and international travel, including detailed itineraries, ground transportation, accommodations, and expense reconciliation
- Serve as the primary point of contact between the CEO and internal leaders, Board members, and external partners, handling all interactions with professionalism and discretion
- Prepare, edit, and proofread executive-level communications, presentations, reports, and Board materials
- Coordinate Board of Directors meetings and executive leadership team meetings, including agenda preparation, materials distribution, logistics, and minutes
- Manage confidential and sensitive information with the highest degree of integrity
- Plan and execute internal and external events, offsites, and leadership meetings
- Process expense reports, invoices, and purchase requests on behalf of the CEO
- Conduct research and prepare briefing documents to prepare the CEO for meetings, speaking engagements, and stakeholder interactions
- Track and follow up on action items and commitments stemming from CEO meetings
- Partner with the broader executive support team and other EAs to align calendars and cross-functional priorities
- Anticipate the CEO’s needs and proactively solve problems before they escalate
- Passionate about supporting mission-driven leaders and enthusiastic about helping purpose-driven organizations
- Bachelor’s degree or an equivalent combination of education and experience
- 7 years of experience supporting C-suite executives, ideally a CEO, or in related executive support, chief of staff, or operations roles
- Experience supporting a CEO at a SaaS, technology, or PE-backed company, preferred
- Notary Public certification, preferred
- Demonstrated ability to handle highly confidential information with discretion
- Office 365 experience: Microsoft Word, Excel, PowerPoint, Outlook, Teams
- Advanced calendar management and travel coordination skills
- Excellent verbal and written communication, organization and follow-up skills
- Strong relationship-building skills with executives, Board members, and external stakeholders
- Ability to work both individually and as a team member
- Ability to work effectively and accurately within a fast-paced, deadline-driven environment
- Exceptional attention to detail and time management
- Ability to work in a general office environment
- Ability to handle extended periods of computer-based work, including telephone
- Domestic and/or international travel required, estimated up to 10%
At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success.
Robust healthcare options – Employees have several healthcare options to choose from in order to find what works best for them.
Flexible paid time off – There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!
Paid parental leave – Adding a new child to the family is a big adjustment! We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.
Mental health support – Ministry Brands is a stigma free company with the National Alliance on Mental Illness. Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.
Professional development reimbursement – Ministry Brands aims to support your professional development and empower you to drive your career by providing financial assistance to our associates seeking to further their education and career.
Employee Recognition & Rewards - At Ministry Brands, we use Nectar to celebrate achievements and strengthen our culture of recognition. This social platform empowers employees to send meaningful kudos, award points redeemable for rewards, and highlight contributions that exemplify our values. Through Nectar, we foster engagement and appreciation while providing tangible ways to recognize great work.
Ministry Brands is committed to acknowledging and valuing our employee differences and to creating an environment in which every individual’s unique strengths and abilities are developed and valued. Our employees share in the responsibility for creating this environment and demonstrate mutual respect and acceptance in the workplace. We welcome everyone and are dedicated to creating a culture where all our employees have equal opportunity to be heard and reach their full potential.
Ministry Brands is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.