Business Services Specialist

The Business Services Specialist serves as the administrative hub of MACC and its affiliated programs. This
role coordinates and supports administrative functions across the organization—including IT, financial assets,
business functions, and administrative procedures to ensure efficient operations aligned with MACC’s mission.

Responsibilities

• Organize and maintain organizational documents, property records, contracts, and files.
• Maintain and file corporate records, government compliance documents, and legal filings in coordination

with county, city and state requirements.

• Act as custodian of corporate and administrative documents, including licenses, registrations, and legal

records.

• Ensure programs have access to necessary resources, such as office supplies, vehicles, phones, and

software, including managing contracts for properties and vendor services.

• Act as an administrative liaison to contractors, insurance providers, and vendors, supporting progress and

achieving contract objectives.

• Coordinate administrative reporting and compliance reviews for all programs, ensuring adherence to

required timelines.

• Organize and manage meetings, schedules, and calendars for leadership, including conference room

bookings.

• Perform clerical duties such as filing, answering phone calls, and collecting documents for management

review.

• Ensure meeting spaces, including conference rooms and Teams meetings, are prepared prior to use.
• Other administrative tasks and duties as assigned.

• Experienced in managing deadlines, schedules, and calendars, with proficiency in Teams meetings and

calendar management, including conference room bookings.

• Demonstrated ability to provide effective administrative support; make independent decisions; exercise

resourcefulness in addressing new or complex problems; and establish and maintain effective working
relationships with management, colleagues, representatives of partner agencies, and the general public.

• Strong organizational and communication skills with the ability to manage multiple tasks in a dynamic

environment.

• Highly organized, with the ability to create clear, easy-to-follow systems for others.
• Independently motivated, with the capacity to complete tasks without immediate supervision.
• Ability to lift up to 40 lbs occasionally.
• Availability to work five days a week, seven hours per day in office.
• Willingness to travel up to 10% to other office locations as needed.