Bookkeeper/Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial records and provide vital administrative support in a fast-paced, professional environment. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to ensure smooth office operations and accurate bookkeeping. This paid position is perfect for someone eager to contribute to a collaborative team while honing their administrative and financial skills.

Responsibilities

• Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks with precision, ensuring all client and vendor information is up-to-date in spreadsheets and office management software
• Support office management activities such as filing, organizing documents, and maintaining office supplies
• Assist with calendar management and scheduling appointments for team members or clients
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client communication efforts
• Perform general clerical duties such as proofreading documents, preparing Word processing files, and managing office correspondence

Skills

• Proficiency with QuickBooks accounting software and Microsoft Office suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent typing speed and data entry accuracy; familiarity with spreadsheets for data management
• Experience with multi-line phone systems and professional phone communication skills
• Bilingual abilities are a plus to support diverse client interactions
• Demonstrated office management experience with a focus on productivity software and technical proficiency
• Exceptional attention to detail for proofreading, filing, and maintaining accurate records
• Strong time management skills to handle multiple responsibilities efficiently
• Previous experience as a personal assistant or administrative support role is highly desirable

Join us in this vital role where your organizational talents and technical skills will directly contribute to our success. We value energetic professionals who thrive on making a positive impact through precise work and excellent service!

Pay: $25.02 - $30.14 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Bloomington, IL 61701 (Required)

Work Location: In person

Salary : $25 - $30