Assistant Project Manager/HCSS SME

Role

The Assistant Project Manager will support the successful planning, execution, and financial performance of civil construction projects while developing into a Project Manager. This position is designed for an individual who is an expert user of HCSS HeavyJob and possesses a strong understanding of project cost management, production tracking, and construction operations.

Education and Experience:

• High school diploma or equivalent
• Minimum 3 years of experience in heavy civil construction, project engineering, estimating, project controls, or construction administration
• Associate's or Bachelor's degree in Construction Management, Civil Engineering, Business, or a related field; equivalent construction experience may be considered
• Experience working for a heavy civil, site development, utility, concrete, or general civil contractor
• Experience with production-based estimating and construction equipment costs

Required Knowledge/Skills/Abilities

• Expert-level proficiency in HCSS HeavyJob is required
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office
• Attention to detail
• Time management and prioritization
• Organization and time management
• Written and verbal communication

Preferred Knowledge/Skills/Abilities

• Experience using HCSS HeavyBid
• Experience with Primavera P6 or Microsoft Project
• Experience in estimating heavy civil construction projects
• Experience with earthwork, grading, utilities, concrete, roadway, mining, industrial, or site development projects
• OSHA 30-Hour Certification
• Professional Engineer (PE) or Certified Construction Manager (CCM) credentials

Responsibilities

• Serve as the company's subject matter expert for HCSS HeavyJob
• Maintain accurate daily production, labor, equipment, and material cost tracking within HeavyJob
• Review and validate foremen's daily reports, employee timecards, equipment utilization, production quantities, and cost coding
• Monitor project budgets and assist with forecasting project costs, productivity, and profitability
• Assist Project Managers in planning, coordinating, and managing multiple civil construction projects.
• Review project plans, specifications, contracts, and bid documents
• Support project startup activities including scheduling, subcontractor coordination, permitting, and project setup
• Assist in preparing change orders, requests for information (RFIs), submittals, purchase orders, and project correspondence
• Coordinate with accounting to ensure accurate job costing, billing support, and subcontractor documentation
• Participate in project meetings with owners, engineers, subcontractors, and field personnel
• Conduct regular jobsite visits to verify production, progress, safety compliance, and project documentation
• Work closely with Superintendents and Foremen to improve production reporting accuracy and cost control
• Assist in procurement of materials, equipment, rentals, and subcontracted services
• Maintain organized project files, schedules, documentation, and communications
• Assist with project closeout documentation and final reporting
• Identify project risks and communicate concerns to the Project Manager
• Support implementation of company safety policies and OSHA requirements
• Continuously develop project management knowledge through mentoring, field training, and increasing project responsibilities
• Perform other duties as assigned to support successful project execution
• Dealing with conflict and being able to solve it quickly
• Manages construction cost tracking and job cost activities to support accurate financial reporting
• Prepares and analyzes production reports to monitor project performance and productivity
• Applies fundamental construction estimating principles to support accurate project planning and pricing
• Maintains strong organization and attention to detail while managing multiple project responsibilities
• Effectively manages time and prioritizes tasks to meet deadlines and project requirements
• Uses problem-solving and analytical thinking skills to identify issues and develop effective solutions
• Communicates effectively and works collaboratively with project teams, clients, and subcontractors
• Demonstrates leadership potential and a commitment to continued professional development
• Maintains professional and effective communication with clients and subcontractors throughout the project lifecycle
• Strong independent and collaborative work skills

Physical Demands and Work Environment

• Frequent ability to lift or move up to 50 pounds throughout shift
• Frequent ability to sit, climb, reach, and bend throughout shift
• Ability to walk construction sites and navigate uneven terrain when required
• Ability to work approximately 70–80% of the time in an office environment
• Ability to work outdoors in varying weather conditions

Position Type, Travel and Work Schedule

This is a full-time position. Days and hours of work are determined by job requirements. Weekend work and working long hours will be required when necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employee is expected to understand and adhere to all Company and Client established health, safety, and environmental policies and procedures.