What are the responsibilities and job description for the Administrative Assistant II position at Mindlance?
Intake Notes
Front office admin role
Candidate must be fluent in Japanese & English
Primary responsibility will be to manage badging process; requires great attention to detail, excellent Excel skills as there are robust spreadsheets in place and great communication skills, as there are many individuals involved.
Will be first face of office, greeting visitors and new travelers
Will be responsible for managing office supplies, ie ordering & replenishing.
HM is looking for stable work history, as this is a long term contract position.
Emphasis will be on candidates with stable work history with the administrative experience required for the position.
Responsibilities:
Maintains documentation for the department which will require constant communication with the regional management
Schedules meetings, video conferences, travel itineraries, etc. for assigned personnel and keeps calendars/appointments
Maintains contact with supervisor or other department members who are traveling or otherwise away from the office
Attends departmental meetings taking notes and distributing materials as required
Compiles and condenses routine and special reports or other information as requested
Composes letters and correspondence as necessary
Creates and modifies original presentation materials based on general input from supervisor
Prepares expense reports and reconciles appropriate charges
May be required to answer phone calls, greet visitors, and maintain office appearances
Distributes mail, e-mail, faxes, etc. within company
Sets up and maintains filing system(s)
Performs other duties as required
Qualifications:
- Minimum two years of clerical/secretarial experience or a demonstrated proficiency in administrative office support skills
- Basic computer skills including word processing, spreadsheet and graphic applications (Word, Excel, PPT)
- High school diploma or equivalent
- - Up to two years of additional education in office administration, business administration or formal secretarial training may be substituted for up to two years of experience on a year for year basis
Salary : $23 - $26