What are the responsibilities and job description for the Facilities Assistant position at Mindful Therapy Group?
Description
Job Type:
Full-time
Salary:
$48,000 - $50,000/yr
About Mindful Support Services
We are a business-to-business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers and 19 locations since we opened in 2011.
We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare.
About The Role
The Facilities Assistant will work collaboratively with team members, contractors, vendors, property managers, and other departments in the company to contribute to both big-picture projects and daily tasks. Duties will include a variety of inventory management, assisting with project planning and execution, and providing onsite support at our two headquarter locations and some satellite locations. The ideal candidate will have experience working in a team setting with a service-first mindset, with a bonus in experience working with property management and contractors.
Responsibilities
- Coordinate & execute the ordering, delivery, and installation of furniture and décor.
- Support the Facilities Manager with ordering, tracking, accepting, and inventorying delivery of office supplies and capital expenditures for all office locations.
- Use appropriate software such as PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders.
- Facilitate/execute small office space improvements, repairs, and office-wide "refreshes."
- Accept office supply deliveries at HQ and maintain regular upkeep of the office space (water plants, proactively address broken equipment, manage kitchen cleaning schedule etc.)
- Support with communication and relations with property managers, and support Office Managers in resolving facility issues.
- Support with emergency maintenance at off-site office locations including onsite maintenance support and coordinating with vendors for repairs.
- Organize and fulfill requests for staff and provider gifts for a variety of occasions i.e. birthdays, anniversaries, and corporate events.
- Support managers of other teams/departments with budgeting, planning, communicating and organizing various provider-member and recruiting events.
Salary : $48,000 - $50,000