Purchasing Assistant - Courts

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Purchasing Assistant
Combined Courts
Hourly Pay Range: $18.91 - $24.23

Closing Date: August 07, 2025, Or upon receipt of the first 50 applications received

Job Summary: Under general direction of the Clerk of Circuit Court, to perform complex and specialized clerical and administrative support to the Clerk of Circuit Court, the judiciary, and administrative staff.

Essential Duties and Responsibilities:

• Coordinating with other departments to ensure their requisition requests are processed timely and efficiently. Performing cost analysis to ensure most competitive pricing option is achieved. Maintaining positive vendor relationships to ensure most competitive pricing. Sorting, assigning, coding and preparing financial documents for payment. Procuring and maintaining annual maintenance contracts for office machines.
• Tracking and monitoring other departments requisition requests to ensure they are paid punctually. Processing, tracking, and monitoring of payments for transcripts, court reporters and interpreters. Preparing, processing and auditing expense reports. Processing and maintaining records of travel and education expense reports. Creating and maintaining spreadsheets to answer any questions from parties or court reporters
• Creating, maintaining and analyzing monthly and annual statistical reports. Coordinating with other departments for the designing, preparing and distributing of the Annual Court Statistical Report. Distributing the report to the public
• Coordinating with other departments to track and analyze usage of office equipment. Creating and maintaining Excel spreadsheets to determine cost effectiveness and efficiency of products. Researching pricing on replacement equipment and making proposals to the Sr. Financial Manager.
• Creating and preparing the grant request for reimbursement of wages and benefits for the Chief Judge’s secretary, in accordance with the State of Wisconsin Stat 753.07.
• Assisting Clerical Specialist and Courts with any task or duties as required. Acting as a backup to that position as needed.
• Coordinating with other departments to ensure timely delivery of interdepartmental and U.S. mail. Special projects and other duties as assigned.

Minimum Education & Years of Experience Required:

• High School Diploma or G.E.D. equivalent
• Wisconsin Resident
• Two years of purchasing and office clerical experience.

Required Skills and Abilities:

• Exchange of basic information with internal and/or external contacts.
• Contact with employees or others primarily at a routine level involving basic information exchange.
• Contact with peers and others involving explanation of information (these contacts may be within or outside department or division), and the gathering of factual information. May include the communication of sensitive or confidential information.
• Limited to frequent external contact to: gather information, answer queries, or ask assistance.
• External contact involving a requirement to maintain a continuing external working relationship with individuals or organizations.
• Read, write and comprehend simple instructions, reports, short correspondence and memos.
• Read, analyze, and interpret safety rules, operating/maintenance instructions and procedure manuals
• Write routine reports, correspondence, and speak effectively before both internal and external groups.
• Regularly make decisions involving how a project or operation will be conducted (i.e. sequence or method), and generally from an available set of alternatives and precedents.
• Work of a relatively routine nature. Requires the ability to understand and follow instructions.
• Structured work, following a limited variety of standard practices.
• Generally structured work but involving a choice of action within limits of standard policy and procedures.
• Generally diversified and moderately difficult work. Requires judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined

Physical Demands: Standing, Walking/Running, Sitting, Reaching, Bending/Kneeling, Hearing, Talking, Visual, Typing, Writing, Lifting/Carrying 25 Choose Lifting/Carrying item. lbs., Pushing/Pulling up to 25 lbs.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

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Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

Salary : $19 - $24