What are the responsibilities and job description for the Assistant Administrative position at Milwaukee County?
Closing Date: 12/8/2025, or upon receipt of the first 50 application submissions
Administrative Assistant DAS Facilities Management, Full-Time Pay Range: $19.88 - $29.83
This position requires on-site presence and a standard 40-hour work week
Job Summary: The objective of this position is to provide overall management of administrative duties for the Department of Administrative Services' Plankinton office. Although the position is primarily focused on the needs of the Architecture, Engineering and Environmental Services (AE&ES) division, the position also serves to manage front office duties for the other divisions located in the office. Responsibilities include development, maintenance, and tracking of overall departmental data including, but not limited to, contacts, org charts, office supplies, etc. This role will be responsible for the support of AE&ES project tasks such as overall project status, contract compliance, reporting, processing of project documents, and record management. This role will also be responsible for monitoring the front door, coordinating interviews, onboarding, and assisting visitors who come to the office. Ideal candidates would approach work in a friendly, welcoming, and collaberative manner and have a high level of organizational skill with the ability to work independently, and prioritize/multi-task in a fast-paced environment. The role will also perform other duties as assigned.
Role Responsibilities
Internal system administration; support for project management software: Perform system administration using various project management software systems to generate, track and monitor project records. Review, analyze, and prepare reports showing status and performance to date from project planning through closeout. Trouble shoot software issues and create service requests Project and work management coordination: Provide AE&ES staff with support, including but not limited to the following: B2GNow contract payment and TBE participation compliance tracking; LCP Tracker contract payment certification and residency goal tracking; Bid Express electronic bidding; DocuSign electronic signature processing; Power BI, and Infor CloudSuite project and budget financials. Administrative Manual of Operating Procedure (AMOP): Enforce and develop Standard Operating Procedures to meet County objectives and ensure compliance; review and revise existing procedures as needed. Administrative support: Provide superior customer service; Ensure submittal deadlines are met; assume responsibility for Quality Assurance / Quality Control of services, work products and communications; perform electronic filing; process incoming/outgoing mail; replenish office supplies as needed; answer multiple phone lines; schedule calendar appointments; greet visitors; maintain front office and communal spaces; work with all staff to support department mission to provide superior customer service and excellent project delivery. Maintain Archive Records: Describe, identify, locate and manage archival storage of project related files including but not limited to: plans, specifications, operation and maintenance manuals, design reports, environmental assessments and record/shop drawings. Categorize files by description, storage location and format. Coordinate with existing entries in Record Inventory Database systems as needed per County retention standards Convert Paper to Electronic Files: Review existing paper files and asset as-built drawings for conformance with record retention standards. Scan appropriate existing paper files and upload to electronic storage. Other duties as assigned.
Minimum Qualifications
Current resident of Wisconsin High School Diploma or equivalent required At least one (1) year or more experience in Project Management, or Administrative or Clerical setting. Advanced knowledge of Microsoft Office products, word processing, spreadsheets, Power Point, One Note, Outlook, Teams.
Preferred Qualifications
Experience with software incorporating business process workflows desired.
Knowledge, Skills, And Abilities
This position requires an ability to follow purchasing agreement requirements, to utilize electronic spreadsheets for budget and expense tracking, and the ability to interpret material and labor billings according to actual work performed. Superior organizational skill, highly collaborative work style, and the ability to prioritize/multi-task are a must for this position Must have thorough knowledge of and skill with MS Office and experience in data input and analysis using spreadsheets. Experience with software incorporating business process workflows desired.
NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process. APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION
PGNR17 (DAS) PB
Administrative Assistant DAS Facilities Management, Full-Time Pay Range: $19.88 - $29.83
This position requires on-site presence and a standard 40-hour work week
Job Summary: The objective of this position is to provide overall management of administrative duties for the Department of Administrative Services' Plankinton office. Although the position is primarily focused on the needs of the Architecture, Engineering and Environmental Services (AE&ES) division, the position also serves to manage front office duties for the other divisions located in the office. Responsibilities include development, maintenance, and tracking of overall departmental data including, but not limited to, contacts, org charts, office supplies, etc. This role will be responsible for the support of AE&ES project tasks such as overall project status, contract compliance, reporting, processing of project documents, and record management. This role will also be responsible for monitoring the front door, coordinating interviews, onboarding, and assisting visitors who come to the office. Ideal candidates would approach work in a friendly, welcoming, and collaberative manner and have a high level of organizational skill with the ability to work independently, and prioritize/multi-task in a fast-paced environment. The role will also perform other duties as assigned.
Role Responsibilities
Internal system administration; support for project management software: Perform system administration using various project management software systems to generate, track and monitor project records. Review, analyze, and prepare reports showing status and performance to date from project planning through closeout. Trouble shoot software issues and create service requests Project and work management coordination: Provide AE&ES staff with support, including but not limited to the following: B2GNow contract payment and TBE participation compliance tracking; LCP Tracker contract payment certification and residency goal tracking; Bid Express electronic bidding; DocuSign electronic signature processing; Power BI, and Infor CloudSuite project and budget financials. Administrative Manual of Operating Procedure (AMOP): Enforce and develop Standard Operating Procedures to meet County objectives and ensure compliance; review and revise existing procedures as needed. Administrative support: Provide superior customer service; Ensure submittal deadlines are met; assume responsibility for Quality Assurance / Quality Control of services, work products and communications; perform electronic filing; process incoming/outgoing mail; replenish office supplies as needed; answer multiple phone lines; schedule calendar appointments; greet visitors; maintain front office and communal spaces; work with all staff to support department mission to provide superior customer service and excellent project delivery. Maintain Archive Records: Describe, identify, locate and manage archival storage of project related files including but not limited to: plans, specifications, operation and maintenance manuals, design reports, environmental assessments and record/shop drawings. Categorize files by description, storage location and format. Coordinate with existing entries in Record Inventory Database systems as needed per County retention standards Convert Paper to Electronic Files: Review existing paper files and asset as-built drawings for conformance with record retention standards. Scan appropriate existing paper files and upload to electronic storage. Other duties as assigned.
Minimum Qualifications
Current resident of Wisconsin High School Diploma or equivalent required At least one (1) year or more experience in Project Management, or Administrative or Clerical setting. Advanced knowledge of Microsoft Office products, word processing, spreadsheets, Power Point, One Note, Outlook, Teams.
Preferred Qualifications
Experience with software incorporating business process workflows desired.
Knowledge, Skills, And Abilities
This position requires an ability to follow purchasing agreement requirements, to utilize electronic spreadsheets for budget and expense tracking, and the ability to interpret material and labor billings according to actual work performed. Superior organizational skill, highly collaborative work style, and the ability to prioritize/multi-task are a must for this position Must have thorough knowledge of and skill with MS Office and experience in data input and analysis using spreadsheets. Experience with software incorporating business process workflows desired.
NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process. APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION
PGNR17 (DAS) PB
Salary : $20 - $30