Part-Time Registrar/Administrative Assistant

Milton Community Schools (MCS) is looking for an energetic, detail-oriented, organized, reliable, and experienced Registrar/Administrative Assistant to support our Community Schools office. This role supports all MCS programs. This role ensures smooth day-to-day functioning by handling student registration, attendance tracking, invoicing, and payment processing while maintaining clear communication with families, school staff, and program leadership.This is a part-time, year-round position, Monday through Friday, 2 p.m. - 6 p.m.Primary Responsibilities: Process new student registrations and maintain accurate enrollment recordsCollect and organize required registration documentationUpdate student information in database systems as neededManage enrollment changes, withdrawals, and re-enrollmentsEnsure all student records are complete and currentCompile and distribute monthly attendance reports to school staffEnsure accuracy and timeliness of all attendance documentationPrepare and issue tuition invoices to families as neededTrack and reconcile all payments received while following up on overdue or outstanding balances.Maintain organized payment records and transaction documentation while accurately processing and recording all payment information.Maintain organized and accurate records of payments and transactions, ensuring all payment information is processed and documented correctly.Issue fee notifications to families and maintain accurate records of all fee-related communications.Send program-related emails to families regarding: registration updates, attendance information, invoice and payment details, and fee notifications.

Serve as primary contact for administrative inquiries and maintain professional and timely communication standardsProvide administrative support to supervisors and the administrative teamAnswer and direct phone calls.Maintain confidential and organized student and personnel filesEnsure compliance with data privacy and record retention policiesPrepare reports and documentation as requested by program leadership