What are the responsibilities and job description for the Operations Associate position at Milton Gottesman Jewish Day School?
Description
About MILTON
Milton Gottesman Jewish Day School of the Nation's Capital is an independent, community Jewish day school that currently offers a dual curriculum of General and Judaic studies for students in Pre-Kindergarten through Grade 8. The school is distinguished by its commitment to academic excellence, talented faculty, and learning that is joyful, engaging, experiential, and enduring. MILTON is a warm, vibrant, pluralistic Jewish day school where students,families, and faculty mirror the diversity of Jewish practice in the community. The school serves more than 475 students at our Kay and Robert Schattner Center Campuses - the beautiful South Campus for Early Childhood students in Grades PK-1, and the newly renovated and expanded North Campus for Elementary and Middle School students in Grades 2-8.
Overview
Step into a role at the heart of our organization. As the Operations Associate, you’ll partner directly with our C-Suite team to support key initiatives, streamline operations, and get an inside view of leadership and decision making at a thriving independent school and nonprofit. This is an ideal position for a highly organized, proactive early-career professional looking to build real-world experience in executive operations, project management, and strategic planning in a high-functioning non-profit.
Responsibilities
With great supervision to help you learn how to navigate work flow on a weekly basis, you will offer vital support to a number of key C-Suite team members. In addition to pop-up creative projects that you will help to drive, responsibilities will also include:
Admissions/Retention Support
About MILTON
Milton Gottesman Jewish Day School of the Nation's Capital is an independent, community Jewish day school that currently offers a dual curriculum of General and Judaic studies for students in Pre-Kindergarten through Grade 8. The school is distinguished by its commitment to academic excellence, talented faculty, and learning that is joyful, engaging, experiential, and enduring. MILTON is a warm, vibrant, pluralistic Jewish day school where students,families, and faculty mirror the diversity of Jewish practice in the community. The school serves more than 475 students at our Kay and Robert Schattner Center Campuses - the beautiful South Campus for Early Childhood students in Grades PK-1, and the newly renovated and expanded North Campus for Elementary and Middle School students in Grades 2-8.
Overview
Step into a role at the heart of our organization. As the Operations Associate, you’ll partner directly with our C-Suite team to support key initiatives, streamline operations, and get an inside view of leadership and decision making at a thriving independent school and nonprofit. This is an ideal position for a highly organized, proactive early-career professional looking to build real-world experience in executive operations, project management, and strategic planning in a high-functioning non-profit.
Responsibilities
With great supervision to help you learn how to navigate work flow on a weekly basis, you will offer vital support to a number of key C-Suite team members. In addition to pop-up creative projects that you will help to drive, responsibilities will also include:
Admissions/Retention Support
- Assist with admissions tours (logistics and scheduling).
- Support admissions events through logistics and attendance, acting as a welcoming presence for potential families.
- Help with organizing and communicating retention efforts
- Communicate admissions updates and information to families as needed.
- Support outreach and recruitment processes for prospective families.
- Handle admissions data entry and ensure accuracy across systems.
- Assist with accounts payable (AP), accounts receivable (AR), and the business office more generally.
- Manage payroll support and tuition/fee billing, as needed.
- Handle AP and expense management tasks such as invoice routing and processing, addressing issues with invoices as they arise, and coordinating with vendors.
- Support credit card reconciliation, including collecting documentation and coding expenses.
- Maintain accurate records of business office transactions and internal documentation.
- Manage Excel mail merges to communications and segmentation that will enable personalized experiences for community members.
- Support donor data entry and updates in the advancement database.
- Conduct basic research to support donor cultivation and stewardship.
- Provide advancement event support and logistics, including preparation of materials and coordination with other teams.
- Produce and send acknowledgement letters for donations.
- Assist with donor stewardship communications, ensuring timely follow-up and accurate tracking.
- Exceptional organization and communication skills; ability to juggle multiple tasks and help to drive a mission forward
- Thirst to learn and tackle challenges with curiosity and creativity
- A team-oriented approach with a sense of flexibility and purpose
- Strong Excel skills and/or experience with CRM software a plus; you have the ability to learn new technologies quickly and can help to teach others