What are the responsibilities and job description for the Conference And Events Services Manager position at Millsaps College?
Company Description Millsaps College is a privately supported national liberal arts institution located in Jackson, Mississippi, founded in 1890 by members of the Methodist Church. The college is consistently ranked as one of the best values in higher education, offering a rigorous academic experience grounded in the liberal arts. Millsaps has been recognized by organizations such as Colleges That Change Lives, The Princeton Review, Kiplinger’s Personal Finance Magazine, the John Templeton Foundation, The Fiske Guide to Colleges, and Insight Magazine. The campus community is known for its commitment to intellectual engagement, personal growth, and ethical leadership. Millsaps provides a collaborative environment where staff and faculty contribute meaningfully to student success and the broader mission of the college.
Role Description The Conference and Events Services Manager is a full-time, on-site role based at Millsaps College in Jackson, MS. This position oversees the planning, coordination, and execution of conferences, camps, and special events held on campus, ensuring a high-quality experience for internal and external clients. Day-to-day responsibilities include managing event inquiries and bookings, developing event timelines and logistics plans, coordinating room setups, catering, audiovisual needs, and housing, and serving as the primary point of contact for event organizers. The manager collaborates with campus departments and external vendors to optimize space usage, maintain accurate event records, and ensure compliance with college policies and safety guidelines. The role also involves monitoring budgets and contracts, preparing post-event evaluations, and recommending process improvements to enhance the efficiency and impact of conference and event services.
Qualifications
Role Description The Conference and Events Services Manager is a full-time, on-site role based at Millsaps College in Jackson, MS. This position oversees the planning, coordination, and execution of conferences, camps, and special events held on campus, ensuring a high-quality experience for internal and external clients. Day-to-day responsibilities include managing event inquiries and bookings, developing event timelines and logistics plans, coordinating room setups, catering, audiovisual needs, and housing, and serving as the primary point of contact for event organizers. The manager collaborates with campus departments and external vendors to optimize space usage, maintain accurate event records, and ensure compliance with college policies and safety guidelines. The role also involves monitoring budgets and contracts, preparing post-event evaluations, and recommending process improvements to enhance the efficiency and impact of conference and event services.
Qualifications
- Experience in event planning and conference services, including coordinating logistics, timelines, and on-site operations.
- Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously.
- Excellent communication and interpersonal abilities to work effectively with diverse clients, students, staff, and external partners.
- Demonstrated ability to manage budgets, contracts, and vendor relationships responsibly.
- Proficiency with event management software, scheduling tools, and standard office applications (e.g., Microsoft Office, Google Workspace).
- Ability to work on-site with a flexible schedule that may include evenings and weekends based on event needs.
- Bachelor’s degree in hospitality management, event management, business, or a related field, or equivalent relevant experience.
- Experience in a higher education or campus-based environment is preferred, along with a commitment to inclusive and equitable service.