Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and enabling executives to focus on strategic priorities. This role requires exceptional organization, communication, professionalism, and discretion.

Key Responsibilities

Administrative & Operational Support

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, itineraries, and expense reports.
• Prepare, edit, and format documents, presentations, and correspondence.
• Maintain organized filing systems—digital and physical.

Communication & Liaison Duties

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and manage email correspondence on behalf of the executive.
• Screen and prioritize incoming communications, requests, and inquiries.

Project & Meeting Management

• Assist with planning, coordinating, and executing meetings and events.
• Track action items, deadlines, and follow-ups for key initiatives.
• Conduct research and compile data for reports, briefs, and presentations.

Confidentiality & Professionalism

• Handle sensitive information with the utmost discretion.
• Demonstrate sound judgment and a proactive, solutions-oriented mindset.

Qualifications

Required

• 10 years of experience supporting senior-level executives or comparable responsibilities.
• Exceptional organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• High proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace, scheduling software).
• Ability to work independently, anticipate needs, and make decisions autonomously.

Preferred

• Bachelor’s degree in Business Administration or related field.
• Experience in fast-paced or high-growth environments.
• Project management experience.

****Strong preference for candidate to have an Active TS/SCI