What are the responsibilities and job description for the Automotive Controller position at Mills Automotive Group?
Job Title: Controller
Reports to: Chief Financial Officer (CFO)
Position Overview: The Mills Automotive Group now operates in 7 States. As our business expands, we are seeking a driven Controller to oversee and ensure the precision of our financial statements. The Controller will be instrumental in implementing robust compliance measures and managing essential controls to support our financial objectives. This role is pivotal in handling cash, factory receivables, reserves, Finance Product remittances, and overseeing product cancellations. The role includes oversight of two Automotive Dealerships.
Primary Responsibilities:
Reports to: Chief Financial Officer (CFO)
Position Overview: The Mills Automotive Group now operates in 7 States. As our business expands, we are seeking a driven Controller to oversee and ensure the precision of our financial statements. The Controller will be instrumental in implementing robust compliance measures and managing essential controls to support our financial objectives. This role is pivotal in handling cash, factory receivables, reserves, Finance Product remittances, and overseeing product cancellations. The role includes oversight of two Automotive Dealerships.
Primary Responsibilities:
- Supervise daily bank deposits, encompassing ACH and wire transfers, ensuring meticulous record-keeping
- Perform daily reconciliation of all bank accounts to uphold financial accuracy
- Timely revision and posting of monthly standard entries by the 15th of each month
- Maintain fixed asset schedules in alignment with corresponding general ledger accounts
- Collaborate closely with office staff to ensure consistent and timely completion of assignments
- Prepare requested reports for management and department heads
- Timely preparation of various tax reports (e.g., sales tax, tire disposal tax, lease tax, tangible personal property taxes)
- Ensure accurate completion of end-of-month procedures and financial statement reporting in line with franchisor and management company requirements
- Regularly review and maintain accounting schedules on a monthly basis
- Complete monthly account reconciliations (e.g., floor plan, bank, finance reserves, manufacturer's statements, accounts payable)
- Ensure timely reporting and payment of finance product sales documents each month (e.g., warranty, GAP policies)
- Ensure accounts payable checks are dispatched by the 15th of every month
- Provide recommendations for enhancing office operational efficiency
- Conduct weekly meetings with company managers to review expenses, outstanding contracts, vehicle and accounts receivables, among other areas
- Assist CFO and dealership managers in budget preparation
- Reconcile and submit Monthly Parts accounts to the CFO
- Coordinate and facilitate Monthly Physical inventories for the CFO and Variable Operations Director
- Ensure accurate and timely processing of title work
- Daily management of vehicle inventory upon receipt
- Daily processing and accounting posting for vehicle sales, service, parts, and body shop sales
- Review outstanding repair orders (WIP) and parts tickets for timely closure
- Conduct monthly physical inventory of vehicles by sales managers, reconciling with the general ledger
- Timely dispatch of monthly accounts receivable statements (including inter-company) and efficient collection of outstanding accounts
- Reconciliation of Work in Progress (WIP)
- Minimum 3 years of experience as a controller or 4 years of office manager in automotive dealerships.
- Preferably experienced with CDK DMS system, including PayCom
- Health, Dental, 401K, and supplemental Insurance