Accounting Clerk (Accounts Payable/Receptionist)

The Accounting Clerk performs a variety of duties in accordance with standard accounting procedures, under moderate supervision and guidance. The Accounting Clerk checks and verifies data for completeness and accuracy and is responsible for entering accounts payable and payroll data. Work is subject to audit and verification.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the

following:  

1.    Serves as receptionist to the Business Office. Receives customers at the door, answers the phones, and sorts the mail.

2.    Prepares payment of vendor invoices, group insurance premiums, employee travel and meal reimbursement, and any other required payments.

3.    Organizes and processes recurring payments for vendors.

4.    Prepares accounts payable checks and ACH file; updates cash spreadsheet.

5.    Reviews accuracy of vendor invoices submitted for payment.

6.    Follows procedures to ensure all invoices are properly authorized and approved.

7.    Works with departments and vendors regarding issues pertaining to invoice preparation and payment.

8.    Follows procedures to ensure no duplicate payments are made for services or merchandise.

9.    Maintains accounts payable filing systems.

10. Enters funds transfers and journal entries.

11. Prepares invoices for fraternities, sororities, and other third-parties affiliated with the campus.

12. Assists Payroll Specialist in administering the University’s credit card program, including issuance and maintenance of cards, review of credit card statements for accuracy and approval, and processing of credit card statements for payment.

SUPERVISORY RESPONSIBILITIES:  This position does not have supervisory responsibilities in accordance with the organization’s policies and applicable laws.

QUALIFICATIONS: To perform this job successfully, an individual must be able to succeed in a result-driven professional organization. Maintaining professional performance, demeanor, team-approach and focus on results while working under pressure in a dynamic environment. Customer, budget, quality, and delivery conscious mindset. Ability to establish priorities, work independently with minimal supervision and facilitate teamwork. Highly organized, with the ability to plan, execute and multitask to meet deadlines with accuracy and attention to detail.

Minimum Education and/or Experience:

·       High school diploma required.

·       Three to five years’ experience in financial operations.

·       College-level courses in basic accounting, payroll or business administration are preferred.

·       Self-motivated and highly organized

·       Excellent communications skills, both verbal and written

·       Proficiency in Microsoft Word and Excel

·       Proficiency with typing and data entry.