Accounts Payable/Accounts Receivable Specialist - Part-Time

Overview
Join a mission-driven nonprofit organization dedicated to supporting children and families through early childhood education and behavioral health services and in creating a workplace where people are inspired to excel and grow together!

We are seeking a Part-Time Staff Accounts Payable/Accounts Receivable Specialist (20-25 hours/week with flexible hours) to provide financial, facilities, and IT support to ensure effective, efficient, and accurate operations. We are seeking a candidate who has a background utilizing Sage 50 accounting software.

Key Responsibilities

• Candidates with Sage 50 accounting software experience is preferred.
• · Review all invoices for accuracy, code and route to appropriate parties for approval and pay invoices and process outgoing payments in compliance with company’s policies and procedures.
• Prepare bank deposits
• Participate in quarterly and annual audits
• Code and enter credit card statements
• Maintain organized and accurate A/P-A/R files, ensuring documentation is properly filed and easily accessible for inquiries or audits
• Maintain records of insurance and ensure the validity of insurance contracts
• Reconcile billing statements/invoices and respond to vendor inquiries, research and correct discrepancies
• Assist in streamlining, automating, and improving the accounts payable process
• Strong reconciliation skills of general ledger accounts
• Maintain the general ledger
• Prepare journal entries with appropriate supporting documents
• Issue 1099’s to vendors and assist with the month-end and year-end close
• Communicate with vendors in a professional and courteous manner
• Obtain W-9 forms from vendors
• Analyze expenditures for key expense categories
• Ensures accuracy of checks and remittance information
• Responsible for disbursing, vial mail or otherwise, executed checks
• Maintenance of vendor information such as addresses and banking information
• Orders office/janitorial and early childhood education supplies
• Manages all aspects of purchasing and procurement
• Sets up laptops for new employees, orders and installs IT-related equipment as needed
• Maintains and sets up email addresses
• Troubleshoots software- and hardware-related concerns for employees
• Maintains software licensing information and sets up new employees with accounts such as Adobe, MicroSoft, etc.

Skills

• Ability to maintain a high level of accuracy in preparing and entering financial dat Knowledge of accounts payable/accounts receivable and maintenance of general ledgers
• Ability to identify, analyze, and follow tasks through to a resolution
• Ability to multi-task with good follow-through
• Excellent verbal and written communication skills
• Excellent time management skills
• Ability to work in a fast-paced environment, handling multiple priorities

Experience/Education

• Bachelor's degree in Accounting, Finance, or a related field required and/or equivalent-related professional training and experience.
• 5 or more years of A/P-A/R experience preferred.
• Experience in nonprofit accounting preferred.
• Experience with Sage 50 accounting software preferred.
• IT background with proficiency in Excel and MS Office applications.

Millhill is an EEO Employer

Pay: $24.00 - $35.00 per hour

Benefits:

• Paid sick time

Application Question(s):

• How many years of Sage accounting software experience do you have?

Work Location: In person

Salary : $24 - $35